Office Administrator

Office Administrator
Our client is seeking an Office Administrator to oversee reception and front-office operations while ensuring the day-to-day activities of the office run efficiently and smoothly. This role provides administrative support across Finance, Field Operations, and Safety functions, serving as a key point of coordination between office staff, field teams, vendors, and clients. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced construction environment.
Your success will be defined by your ability to:

• Manage reception and front-office operations, creating a professional and welcoming experience for visitors and callers
• Coordinate incoming calls, mail, couriers, and general office communications
• Maintain office supplies, records, and administrative systems to support daily operations
• Provide administrative support to Finance, Field Operations, and Safety teams
• Assist with project start-up activities and ongoing project documentation requirements
• Prepare, maintain, and track contracts, job listings, and operational records
• Coordinate employee travel arrangements and related logistics
• Manage maintenance schedules, renewals, and tracking of company tools and equipment
• Provide documentation and administrative support for field and safety initiatives
• Collaborate effectively with internal teams, vendors, clients, and external stakeholders
• Ensure accuracy, organization, and timely completion of administrative tasks in a fast-paced environment

Your strengths include:

• Minimum 3 years of experience in an administrative or office support role
• Previous experience within a commercial or industrial construction environment
• Strong organizational and time management skills with exceptional attention to detail
• Ability to manage multiple priorities and adapt to changing demands
• Excellent communication and interpersonal skills with a customer-focused approach
• Ability to work independently while contributing effectively within a team environment
• Experience supporting accounting, project administration, or operational functions
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word
• Strong problem-solving abilities and commitment to maintaining accurate records and documentation

If you are interested in this role and meet the above criteria, please click the "Apply" button to send your resume directly to Tania Christensen.
Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta's best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, customer satisfaction, and more.
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