Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist

Job Description

The Accounts Receivable Specialist performs a full range of general bookkeeping and accounts receivable functions, including system data entry, regular account reconciliations, cash receipt recording, and customer invoice distribution. This role focuses on managing collections procedures to ensure receivables are collected in a timely and accurate manner while maintaining strong relationships with internal teams and external customers.

Responsibilities

• Manage assigned customer accounts and keep balances current through regular, proactive collections procedures.
• Monitor outstanding receivables and follow up consistently to ensure timely payment of all invoices.
• Resolve customer account issues related to returns, pricing discrepancies, past-due amounts, and deductions.
• Process various forms of customer payments, including manual checks, credit card payments, and wire/ACH transactions.
• Investigate and resolve deposit discrepancies and NSF notifications directly with the bank.
• Post customer payments accurately to the appropriate company divisions and accounts.
• Verify eligibility and accuracy of cash discounts and process customer credits or account corrections as required.
• Generate and distribute monthly customer statements to support timely collections and account clarity.
• Prepare and deliver month-end accounts receivable reports for management review.
• Prepare routine bank deposits, ensuring completeness and accuracy of supporting documentation.
• Maintain accurate records and documentation for all accounts receivable activities in the ERP or accounting system.
• Collaborate with cross-functional teams to resolve billing, pricing, and account issues promptly.
• Support continuous improvement of accounts receivable processes to enhance accuracy, efficiency, and customer experience.

Essential Skills

• 1–2 years of directly related accounts receivable or bookkeeping experience, including collections, following up on outstanding balances, account reconciliations, payment processing, cash posting, and basic bookkeeping processes.
• Proficiency in accounts receivable processes, including collections and customer follow-up.
• Experience performing account reconciliations and resolving discrepancies.
• Strong payment processing skills across checks, credit cards, and wire/ACH transactions.
• Accurate cash posting and cash receipt recording experience.
• Intermediate Microsoft Excel skills, including VLOOKUPs and pivot tables.
• Experience using ERP or accounting systems, such as Sage.
• Effective communication skills for customer collections and cross-functional coordination.
• Strong attention to detail, particularly for data entry and high-volume transactions.
• Ability to ramp up quickly with minimal training and limited onboarding time.
• Self-starter mindset with strong accountability and work ethic.
• Dependable, hardworking, and highly organized approach to daily tasks.
• Willingness to learn, take initiative, and adapt in a fast-paced environment.
• Commitment to high ethical standards and integrity in handling financial information.

Additional Skills & Qualifications

• Experience working with multiple business units or divisions.
• Experience with Sage 500.
• High school diploma required.
• Post-secondary coursework in Accounting or Finance is an asset.
• Experience using Caseware is an asset.
• Demonstrated ability to maintain clarity and accuracy of information in financial records.
• Strong sense of pride in the quality and accuracy of work produced.
• Ability to build positive working relationships with internal teams and customers.
• Comfort working in a high-volume, deadline-driven environment.

This is a Contract position based out of Surrey, BC.

The pay range for this position is $20.00 - $23.00/hr.

This is a fully onsite position in Surrey,BC.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco: Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA): Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.