Human Resources Coordinator

Overview and Purpose of the Role

The Human Resources Coordinator provides comprehensive operational HR support across the employee lifecycle. This role is responsible for coordinating and administering key HR programs and processes including recruitment, onboarding, employee records management, HRIS administration, benefits support, and employee relations. Reporting to the Director, Human Resources, the incumbent serves as a primary point of contact for staff on routine HR matters and supports the consistent application of HR policies, legislation, and best practices.

This role is ideal for an HR professional seeking broad exposure across HR functions within a dynamic healthcare environment.

Key Duties & Responsibilities:

Recruitment & Onboarding

• Coordinate full-cycle recruitment activities including job postings, interview scheduling, reference checks, and offer documentation.
• Support onboarding and orientation processes to ensure a positive new hire experience.
• Maintain accurate recruitment and onboarding records in the HRIS-UKG System.
• Liaise with hiring managers and external partners as required.

HR Operations & Administration

• Serve as the first point of contact for routine HR inquiries from employees.
• Prepare employment contracts, letters, and other HR documentation.
• Maintain employee files in accordance with privacy and confidentiality requirements.
• Support offboarding processes including resignation documentation and exit interviews.

HRIS, Payroll & Benefits Support

• Maintain and update HRIS data including employee changes, leaves, and employment status
• Assist employees with benefit enrollments, changes, and general benefits inquiries
• Prepare reports and data to support HR analytics and audits
• Respond to staff benefits inquiries and process benefit-related requests.
• Develop packages for new staff to ensure all benefits and legislative forms required are completed and submitted for each employee.

Employee Relations & Policy Support

• Provide guidance on HR policies and procedures in alignment with the Employment Standards Act (ESA), Ontario Human Rights Code (OHRC), and AODA.
• Support attendance management, accommodation processes, and return-to-work documentation.

Training, Compliance & Projects

• Coordinate mandatory training and tracking for health & safety, workplace violence, AODA, etc.
• Assist with policy review and updates to ensure ongoing legislative compliance.
• Support HR initiatives, process improvements, and special projects as assigned.
• Other duties as assigned.

Corporate Responsibilities:

• Participate in all mandatory training requirements and work in compliance with the Occupational Health and Safety Act and Regulations, company Policies and Procedures, as well as established industry guidelines.

Education, Skills & Qualifications:

• Diploma or degree in Human Resources, Business Administration, or a related field
• Minimum 2–4 years of progressive HR coordination or generalist experience
• Working knowledge of Ontario employment legislation (ESA, OHRC, AODA)
• Experience using an HRIS and supporting payroll/benefits administration
• CHRP designation (completed or in progress) preferred
• Strong organizational and multitasking skills with attention to detail
• Excellent interpersonal and customer service skills
• Ability to handle confidential information with discretion
• Effective written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook); HRIS/UKG experience an asset
• Ability to work independently and collaboratively in a start-up environment
• Satisfactory passing of a criminal record check/vulnerable sector check
• Provide proof of Immunization and TB records

Join Our Team: Schroeder Ambulatory Centre is a non-profit medical facility dedicated to enhancing the quality of life for Ontarians through accessible, outpatient healthcare. The Centre offers a comprehensive range of clinical, diagnostic, and surgical services in alignment with its mission to reduce pain, improve mobility, and streamline healthcare delivery.

In collaboration with hospital and academic partners, Schroeder Ambulatory Centre aims to strengthen public health capacity and drive innovation in care, ensuring a more efficient and compassionate healthcare experience for the community.

At Schroeder Ambulatory Centre, we are committed to fostering an inclusive and accessible recruitment experience for all candidates. If you require accommodations at any stage of the hiring process due to a disability or medical condition, please let us know. We will work with you to ensure your needs are met in a respectful and confidential manner.

We appreciate all applications; however, only those selected for an interview will be contacted.

This posting is for a current vacancy.