Invoicing & Fuel Management Clerk

Invoicing & Fuel Management Clerk
Our client is seeking a detail-oriented and analytical Invoicing & Fuel Management Clerk to join their team. This role is ideal for someone who enjoys working through large volumes of transactional data and performing detailed reconciliations. With a strong focus on invoicing, inventory, and fuel-related reconciliations, and fuel tax reporting, this position plays a critical role in ensuring operational and financial accuracy across the organization. This opportunity also offers long-term career growth for individuals looking to build their expertise within accounting and operations.
Your success will be defined by your ability to:

• Prepare and issue accurate customer invoices in a timely manner
• Reconcile invoicing to fuel deliveries and cardlock transactions
• Investigate and resolve billing discrepancies and customer inquiries
• Process and validate high-volume fuel card and cardlock transactions
• Manage monthly fuel card balancing and account reconciliations
• Track and reconcile fuel inventory across multiple locations
• Support inventory adjustments and month-end reconciliations
• Record and reconcile product purchases, ensuring pricing and quantities are accurate
• Follow up with vendors and internal teams to resolve discrepancies
• Assist with fuel tax reporting and maintain accurate records for compliance
• Support audit requests and maintain organized documentation
• Collaborate with Operations and Accounting teams to ensure alignment across all records

Your strengths include:

• Strong attention to detail and a proven ability to reconcile high-volume transactional data
• 3+ years of experience in invoicing, accounting support, or a similar role
• Experience in fuel distribution or familiarity with systems such as PetroPlus is an asset
• Strong proficiency in Microsoft Excel, including functions such as VLOOKUP and Pivot Tables to efficiently analyze, organize, and interpret large data sets
• Excellent organizational and communication skills
• A self-starter mindset with the ability to work both independently and collaboratively
• Adaptability and the ability to thrive in a fast-paced, dynamic environment

If you are interested in this role and meet the above criteria, please click the "Apply" button to send your resume directly to Vicky Vu.
Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long-term relationships while securing top talent for Alberta's best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who bring practical business experience and a strong network of professional contacts, and we are focused on what is best for both our clients and candidates. We will facilitate the best fit between the client and candidate — leading to reduced turnover, enhanced employee engagement, increased productivity, and stronger business outcomes.
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