Financial Accountant

Job Title: Financial Accountant

Job Description

The Financial Accountant plays a crucial role in supporting full-cycle accounting processes, payroll administration, trust fund management, and financial reporting within a long-term care setting. This position ensures compliance with ministry regulations and supports budgeting and audit preparation, contributing to the financial integrity of the organization.

Responsibilities

• Process bi-weekly payroll accurately and on time, including reviewing and completing pay adjustments, retroactive payments, special payments, and exceptions.
• Calculate payouts for involuntary terminations, including salary continuance payments; reconcile accrued severance GL account and prepare severance analysis.
• Handle biweekly and monthly remittances to third parties, including government remittance, WSIB, health and dental benefits, group life and LTD benefits, union dues, pension plans, and garnishments.
• Support year-end payroll processes, including T4 preparation and ROE issuance.
• Complete all payroll and benefit accounting tasks, including journal entries, accruals, reconciliations, reporting, budgeting assistance, and payroll GL account analysis.
• Maintain payroll documentation and ensure compliance with employment standards and collective agreements.
• Respond to inquiries from staff, auditors, and external parties as appropriate.
• Review, code, and process vendor invoices in accordance with internal policies and funding guidelines.
• Monitor payment schedules and prepare payment runs for approval.
• Maintain vendor records and support onboarding of new suppliers.
• Assist in resolving discrepancies and responding to vendor inquiries.
• Generate and issue invoices for resident care, services, and third-party billings.
• Apply payments and reconcile accounts to the general ledger.
• Monitor aging reports and follow up on outstanding balances.
• Collaborate with care teams and administrative staff to resolve billing issues.
• Ensure compliance with ministry billing requirements and funding structures.
• Maintain accurate records of resident trust accounts in accordance with ministry regulations.
• Process deposits, withdrawals, and purchases on behalf of residents.
• Reconcile trust accounts monthly and prepare reports for internal and external review.
• Ensure proper authorization and documentation for all trust-related transactions.
• Prepare and post journal entries and maintain general ledger accuracy.
• Perform monthly bank reconciliations and petty cash reconciliations.
• Support month-end and year-end close processes with schedules and accruals.
• Assist with financial reporting and variance analysis.

Essential Skills

• Strong accounting background and acumen.
• Experience in bi-weekly payroll processing.
• Proficiency in payroll preparation and maintenance.
• Accounts Payable support experience (bi-weekly cycle).
• Petty cash management skills.
• Accounts Receivable management experience.
• ERP Systems proficiency.
• Month-end close process knowledge.
• General accounting skills.
• Reconciliation expertise.
• Advanced Excel skills, including pivot tables and H & V lookup.
• Experience with ADP payroll systems.

Additional Skills & Qualifications

• Experience in financial accounting and reporting.
• Skill in preparing journal entries and performing financial analysis.

Work Environment

The work environment is primarily on-site with the possibility of working from home on an ad-hoc basis. The role requires a commitment of five days a week in the office, with a standard work week of 37.5 hours, typically from 8:30 AM to 4:30 PM or 9:00 AM to 5:00 PM. The organization fosters a passionate and positive environment focused on resident well-being and offers opportunities for interaction with residents. Benefits for permanent employees include RRSP matching, health and dental coverage after three months, and participation in the Canada Life Pension Plan. Employees enjoy three weeks of vacation, which accumulates over time.

This is a Contract to Hire position based out of Scarborough, ON.

The pay range for this position is $40.00 - $43.00/hr.

This is a fully onsite position in Scarborough,ON.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco: Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA): Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.