Payroll Associate

The Temporary Payroll Associate (ROE Specialist) supports the Canadian Payroll team with a primary focus on the accurate and timely creation and submission of Records of Employment (ROEs) to Service Canada. This role manages both manual and system-generated ROEs in Oracle Fusion Cloud, ensures compliance with Canadian payroll legislation and internal policies, and provides broader payroll support as needed. The position offers exposure to in-house payroll operations, a collaborative team environment, and the potential for contract extension.

Responsibilities

• Create, review, and submit Records of Employment (ROEs) to Service Canada in a timely and accurate manner.
• Process ROEs using both manual entry and the Oracle Fusion Cloud payroll system.
• Ensure all ROE submissions comply with Service Canada regulations, timelines, and internal policies.
• Investigate and resolve discrepancies related to insurable earnings, hours, and separation reasons.
• Maintain accurate documentation and audit trails for all ROE transactions.
• Respond to internal ROE-related inquiries from HR, payroll, and leadership stakeholders.
• Support payroll processing activities for Canadian employees as required.
• Assist with payroll data entry, validations, and reconciliations to ensure accurate payroll runs.
• Address employee inquiries related to pay, deductions, and employment status in a professional and timely manner.
• Support internal and external payroll audits and reporting requirements.
• Collaborate closely with payroll team members to ensure smooth and compliant payroll operations.
• Manage high volumes of ROE requests efficiently, especially during periods of increased activity such as terminations, layoffs, and seasonal changes.
• Maintain strong adherence to internal controls and regulatory standards in all payroll and ROE activities.
• Demonstrate flexibility by supporting broader payroll functions beyond ROE processing when needed.

• 1–3 years of Canadian payroll experience, including direct exposure to ROE processing.
• Strong understanding of Service Canada ROE requirements and Canadian employment standards.
• Hands-on experience with HRIS and payroll systems, with a preference for Oracle Fusion Cloud.
• Proficiency with Excel, including the use of VLOOKUPs and pivot tables.
• High attention to detail and accuracy in all payroll and ROE-related tasks.
• Strong organizational and time management skills with the ability to meet strict deadlines.
• Solid problem-solving and analytical skills to investigate and resolve payroll and ROE discrepancies.
• Effective written and verbal communication skills to interact with employees, HR, and payroll stakeholders.
• Ability to collaborate in a team-oriented environment and contribute to a positive workplace culture.
• Working knowledge of Canadian payroll legislation and compliance requirements.

• Payroll Compliance Practitioner (PCP) designation or active progress toward completion.
• Experience working in a high-volume payroll environment.
• Familiarity with complex or large organizational payroll structures.
• Previous experience with Oracle Fusion Cloud in a payroll context.
• Experience supporting in-house payroll operations.
• Demonstrated ability to handle multiple priorities and adapt to changing business needs.
• Track record of maintaining strong compliance with internal and regulatory standards.
• Comfort working with data, reports, and audit trails in a payroll or HRIS environment.

You will work as part of a tight-knit Canadian Payroll team that includes experienced payroll specialists and a supportive leadership structure. The environment emphasizes collaboration, knowledge sharing, and continuous learning, offering strong exposure to in-house payroll processes and systems. The standard schedule is 40 hours per week, typically from 8:00 AM to 5:00 PM, with a 1-hour lunch break. Overtime may be required during peak periods or high-volume ROE processing. The role begins as fully onsite and transitions to a hybrid model, with four days per week in the office and one remote day (Thursday). You will work extensively with Oracle Fusion Cloud, HRIS tools, and Excel (including VLOOKUPs and pivot tables) in a professional office setting that supports focus, accuracy, and teamwork. The culture values accuracy, compliance, and responsiveness, while providing a great team environment and strong learning opportunities, including the potential for contract extension based on performance and business needs.

Job Type & Location

This is a Contract position based out of Mississauga, ON.

The pay range for this position is $20.00 - $25.00/hr.

This is a fully onsite position in Mississauga,ON.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à [email protected] pour connaître d'autres options d'accommodement.

Ordonnance sur l'égalité des chances de San Francisco: Conformément à l'Ordonnance sur l'égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l'intelligence artificielle (IA): Nous pouvons utiliser l'intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d'embauche, notamment la recherche, la présélection et l'évaluation des candidatures. L'IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l'aide d'outils d'IA.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.