Ice Western - 21 Jobs
Calgary, AB
Posted 13 days ago
Job Details:
Full-time
Management
Benefits:
Employee Assistance Program
Salary:
Join Our Growing Team!
Since 1991, ICE Western Sales has been a leader in manufacturing highly complexCustom HVAC unitsfor global commercial and industrial markets. Our commitment to service, safety, and innovation has driven us to where we are todaya rapidly growing organization with astate-of-the-art manufacturing facilityspanning 5 acres in South Foothills Industrial Park, Calgary, Alberta.
Why Choose ICE Western
- Leading Technology Cutting-edge facility designed for innovation.
- Global Reach Our HVAC products are trusted worldwide.
- Innovation-Driven We set new standards in custom HVAC manufacturing.
- Talented Team Over 100 dedicated professionals committed to excellence.
Position Overview
We are seeking a detail-oriented and organized Shipping & Invoicing Coordinator to manage outgoing shipments and customer invoicing processes. The ideal candidate will ensure orders are shipped accurately and on time while maintaining precise billing and documentation records.
Key Responsibilities
- Prepare and coordinate shipment of goods to customers
- Verify billing information, purchase orders, and payment terms
- Generate invoices, packing slips, shipping labels, and related documentation
- Verify order accuracy before shipment
- Coordinate with warehouse, logistics providers, and customer service teams
- Track shipments and resolve delivery issues when required
- Maintain accurate shipping and invoicing records
- Process customer billing and follow up on discrepancies
- Monitor outstanding invoices and follow up on overdue accounts
- Ensure compliance with company procedures and shipping regulations
- Assist with inventory and order management tasks as needed
- Assist with warehouse or shipping tasks when required
Qualifications
- Previous experience in shipping, logistics, invoicing, or administrative support preferred
- Strong attention to detail and organizational skills
- Proficiency in Microsoft Office and ERP/accounting systems
- Ability to multitask and work in a fast-paced environment
- Strong communication and problem-solving skills
- High school diploma or equivalent required
- Forklift certification or experience is considered an asset
Preferred Skills
- Experience with shipping software and courier platforms
- Knowledge of inventory management systems
- Basic accounting or bookkeeping knowledge
Compensation & Benefits
- Competitive Wages Based on experience and trade tickets.
- Comprehensive Health, Dental & Vision Coverage.
- Paid Vacation Recharge and rest.
- RRSP Matching Plan Build your financial future.
- Educational Allowance Support for training and certifications.
- Employee Assistance Program For work and life balance.
- Free Parking & Company Events Team spirit from day one.
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Frequently Asked Questions
The role is Shipping & Invoicing Coordinator, focused on managing outgoing shipments and customer invoicing processes, ensuring orders are shipped accurately and on time with precise billing and documentation.
This is a full-time position based in Calgary, AB.
Responsibilities include preparing shipments, verifying billing information and POs, generating invoices, packing slips, and shipping labels, coordinating with warehouse and logistics, tracking shipments, and maintaining accurate shipping and invoicing records.
Preferred qualifications include experience in shipping, logistics, invoicing, or administrative support; proficiency in Microsoft Office and ERP/accounting systems; strong attention to detail and communication skills.
Yes, benefits include comprehensive health, dental, and vision coverage, paid vacation, RRSP matching, educational allowance, employee assistance program, and company events.
Forklift certification or experience is considered an asset for this role.
ICE Western is a growing Calgary-based manufacturer of custom HVAC units with a state-of-the-art facility and a focus on service, safety, and innovation.
