Accounts Payable Specialist

Position: Accounts Payable Specialist Location: Mississauga, Ontario Reports to: Director of Finance Job Type: Full Time Job Category: Accounting/Finance Industry: Commercial and Institutional HVAC WHO WE ARE Temspec Inc. is an original equipment manufacturer (OEM) of heating and cooling equipment for the North American school and high-rise condominium / hotel markets. We are a team of problem-solvers who understand issues deeply and are creative in adding value for our customers. We place great emphasis in practicing our core values of Fair and Caring, Reliable and Accurate, Consistent and Curious. WHO WE WANT A highly skilled accounts payable specialist with knowledge of full cycle AP process; who not only looks at numbers but understands what goes on behind the numbers; and is motivated to learn about the business and its products. The person must demonstrate the following attributes that are critical for this role: * A high level of accuracy and attention to detail. * Excellent verbal and written communication skills with the ability to interact with all levels within the organization. * Curious, with a personal desire to learn and add value to the organization. * Resourceful and possess a continuous-improvement mindset. * A high degree of problem-solving, analytical, and decision-making skills. * Ability to act in difficult and challenging situations and deal with uncertainties. * Pro-active and able to work with minimal supervision but also able to collaborate effectively in a team environment and comfortable working with other departments. * Inherently demonstrate a high level of integrity and be trustworthy. This position is full-time on-site, and we are looking for someone who can make a difference with their contribution and grow with the company. WHAT IS THE IMPACT OF THIS ROLE * Reporting to the Director of Finance, the Accounts Payable Specialist is a key member of a strong finance team responsible for processing and managing the company's vendor invoices and payments accurately and efficiently in accordance with company policies. * This role ensures timely payment of obligations, maintains accurate financial records, supports month‑end close activities, and provides excellent service to internal stakeholders and external vendors. * The Accounts Payable Specialist will use Visual Manufacturing ERP program to maintain AP records, perform reconciliations, and execute the full-cycle AP process. WHAT YOU WILL BE DOING Invoice Processing & Payment * Review, verify, and process vendor invoices for accuracy and proper authorization. ** Perform 3-way matching (purchase orders, receipts, and invoices). ** Code and enter invoices into the accounting system in a timely manner. * Generate payment to vendors on a routine schedule and match the payments with backups for review by the Director of Finance. * Monitor AP aging and keep accounts current, by ensuring compliance with vendor payment terms and internal policies and taking advantage of early payment discounts when appropriate. * Compile credit card expense reports for review by Director of Finance. * Review and follow up on uncleared cheque payments. * Manage the postage machine, ensuring it is topped up as necessary. Vendor Management * Set up new vendors and maintain vendor database. * Maintain accurate vendor records, documentation and filing system to ensure easily accessible information. * Respond to vendor inquiries regarding invoice status and payments. * Resolve discrepancies, billing errors, and payment issues professionally. Accounting & Reconciliation * Reconcile vendor statements and resolve outstanding variances. * Assist with month‑end and year‑end closing activities. * Work with the Senior Accountant to ensure AP subledgers agree to GL control accounts. * Support audits by providing requested documentation and explanations. * Maintain organized and up‑to‑date AP process documentation and files (digital and physical). Compliance & Controls * Adhere to internal controls and accounting procedures. * Ensure transactions comply with accounting standards and company policies. * Identify opportunities for process improvement and efficiency. Other Tasks * Provide support on cross-border tariff calculations. WHAT SKILLS AND EXPERIENCE YOU MUST HAVE * Diploma in accounting, finance, or business. * Minimum 3 years of progressive work experience in a similar role; preferably with experience working in a manufacturing environment. * Must have solid experience in full-cycle AP process. * High proficiency in Microsoft Office applications with intermediate to advanced Excel skills. * Experience working with Visual Manufacturing or other similar ERP systems. * AP automation experience would be an advantage. Key objectives within the first 6–12 months: * Become proficient in Visual Manufacturing ERP software and demonstrate a solid understanding of the company's accounts payable processes and controls. * Build strong relationships with colleagues, actively participate in team meetings, and seek opportunities to learn about the business and its products. * Additional Information: This position is a replacement role. Please note that all resumes are reviewed by our recruitment team, not AI. The annual salary range for this role is $50,000–$55,000, depending on experience and skill set.