Martin Recruitment Inc - 6 Jobs
Edmonton, AB
Posted 26 days ago
Job Details:
$75,000 - $90,000 / year
Full-time
Entry Level
Job Title: Executive Assistant
Placement Type: Temp / Temp to Perm
Address: Confidential
Location: Mobile / Extended travel
Hours: Highly variable (early mornings, evenings, weekends, and extended days required)
Compensation: $75,000 - $90,000
Environment:
- The Executive Assistant will work in fast-paced and high-pressure environments supporting a high-profile leader. fast-changing priorities, significant travel, and real-time problem-solving are the norm. Requires discretion, professionalism, and the ability to operate seamlessly behind the scenes.
Position Overview:
- This role provides direct, day-to-day support to a high-profile leader with a demanding and constantly changing schedule.
- The Executive Assistant is responsible for managing logistics, travel, scheduling, and on-the-ground coordination to ensure everything runs smoothly.
- You will work closely with the leader throughout their day, including travelling with them as needed, handling last-minute changes, and solving problems in real time.
- Success in this role means staying organized, thinking ahead, and being ready to adapt quickly in a fast-paced environment.
Responsibilities:
- Manage complex, fluid scheduling across multiple time zones and stakeholders
- Coordinate travel logistics including transportation, accommodations, and itinerary management
- Travel alongside the executive as required to ensure continuity of support
- Anticipate needs and proactively address issues in real time
- Act as a central coordination point between internal teams and external stakeholders
- Ensure all logistical and operational details are handled with precision and discretion
- Maintain strict confidentiality across all aspects of the role
- Provide hands-on, day-to-day support in dynamic and high-pressure environments
Must Have Qualifications:
- 3+ years of experience partnering with senior executives or high-profile leaders
- Proven experience managing complex calendars and travel logistics
- Ability to work extended and irregular hours
- Willingness and ability to travel frequently and on short notice
- High level of discretion and professionalism
- Strong organizational and creative problem-solving skills
Like To Have Qualifications:
- Experience in high-profile environments
- Background in consulting, executive operations, or leadership support roles
- Experience supporting individuals with highly demanding schedules
- Crisis management or rapid-response coordination experience
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Frequently Asked Questions
This role is based in Calgary, AB and requires frequent travel, including extended travel and short-notice trips.
Hours are highly variable and include early mornings, evenings, weekends, and extended days as needed.
You’ll manage complex, multi-time-zone calendars, coordinate travel logistics, travel with the executive, anticipate needs, and act as a central point between internal teams and external stakeholders.
The role requires 3+ years of experience partnering with senior executives, experience managing calendars and travel logistics, ability to work irregular hours, frequent travel readiness, and a high level of discretion.
Placement is Temp / Temp to Perm, with the opportunity to convert depending on performance and business needs.
The role operates in fast-paced, high-pressure environments with constantly changing priorities, requiring discretion and real-time problem-solving.
Yes, travel alongside the executive as required, and maintaining strict confidentiality across all aspects of the role is essential.
