Chief Of Staff, Strategy & Operations / Coordonnatrice ou Coordonnateur de Direction, Stratgie et Ex

Job DescriptionJob Description:Salary: CHIEF OF STAFF, STRATEGY & OPERATIONS La version franaise suit. This is an on-site position based at the CIFAR office in the MaRS Discovery District, offering a highly collaborative environment where teams work together in person every day. About CIFAR The Canadian Institute for Advanced Research (CIFAR) is a globally influential research organization proudly based in Canada. We mobilize the worlds most brilliant people across disciplines and at all career stages to advance transformative knowledge and solve humanitys biggest problems, together. For more information please visitour website. The Opportunity Were looking for astrategic, systems-minded Chief of Staff to support the CSOO and help drive the execution of CIFARs strategy. This is a high-impact role at the centre of the organizationideal for someone who excels at connecting people and processes, improving how work gets done, and enabling teams to succeed. In this role, you will coordinate strategic priorities, strengthen cross-departmental alignment, modernize systems and planning rhythms, support governance and Board reporting, and help shape an inclusive, high-performing culture. You will also oversee key executive support functions for the CSOO, including complex scheduling, meeting preparation, briefings, and follow-through on decisions. This role also provides operational leadership for the CSOO portfolio, supervising the Receptionist and ensuring smooth office operations, space planning, and vendor coordination. These responsibilities sit with the Chief of Staff to maintain coherence and consistency across the portfolio and support an environment where staff and visitors can do their best work. For those who thrive in a fast-paced, agile environment and enjoy bringing clarity and strategic focus to complex work, this role offers the opportunity to influence how CIFAR operatestoday and in the years ahead. Key Responsibilities & Impact: Strategic Alignment & ExecutionDrive coordination of CIFARs integrated management system and 3-Year Implementation Plan.Turn data into action by supporting CIFAR Scorecard reporting, dashboards, and performance indicators.Surface insights, risks, and opportunities that help leadership make better decisions. Cross-Organizational CollaborationConnect teams across Finance, Research, PCAIS, IT, People & Culture, Advancement, Public Relations & Government, and Communications.Support improvements in researcher-focused administration and organizational processes.Represent the CSOO in internal meetings and ensure clear follow-through. Governance & Executive SupportPrepare integrated Board and Committee materials, including Scorecard and Risk Registry updates.Manage the CSOOs executive administration, including calendar management, meeting coordination, and full management of travel and logistics, including booking, itinerary planning, and related arrangements. Digital & AI-Enabled ModernizationSupport CRM improvements, digital modernization, and data governance work.Help champion AI tools and automated workflows that boost productivity and reduce manual effort. Office Operations & People LeadershipSupervise the Receptionist and support a smooth, welcoming office environment.Coordinate space planning, office systems, and vendor relationships.Model CIFARs 4Cs: Collaboration, Curiosity, Courage, and Clarity. About You Youre a proactive problem-solver who thrives in complex, dynamic environments. You bring strong judgment, clear communication, and a talent for keeping people and projects aligned. You have:5-7 years experience in strategy, operations, or program managementExperience supporting senior leaders and cross-functional teamsStrong planning and communication skillsComfort working with metrics, dashboards, and digital toolsExperience navigating change and improving processesA people-first approach and commitment to inclusion Experience in research, nonprofit, or public-sector organizations is an asset. What We Offer At CIFAR, we strive to create a workplace where people feel supported, included, and able to do their best work. Our team members benefit fromComprehensive wellness and benefits - extended health coverage, mental health supports, a defined benefit pension, 4 weeks vacation, and CIFAR Days (days off with pay) throughout the year.Opportunities for learning and growth - supported by professional development resources.An inclusive, collaborative culture - grounded in our 4Cs (Collaboration, Curiosity, Courage, and Clarity), where diverse perspectives are valued and ideas are encouraged. Apply: Qualified applicants are invited to apply by Friday, December 19, 2025. We appreciate your interest in this opportunity, however, only those selected for an interview will be contacted via email. Our Commitment to Inclusion CIFAR is committed to equity, diversity and inclusion. We recognize that bringing together individuals from multiple backgrounds, perspectives and experiences is integral to advancing excellence and increasing the impact of our organization. Our leadership, staff and volunteers strive to create an equitable, diverse and inclusive workplace and, in turn, an environment that will give our diverse global community of researchers the support to successfully address the most important questions facing science and humanity. Ensuring that every person feels valued and welcome, regardless of age, education, sexual orientation, gender expression and identity, parental status/responsibility, immigration status, Indigenous status, religion, disability, language, race, place of origin, ethnicity, culture, socio-economic status, and other attributes is vital to achieving our mission. We strongly encourage applications from members of our society who face systemic barriers and biases, including, but not limited to, women, Indigenous persons, members of visible minority/racialized communities, 2SLGBTQ+ persons, members of marginalized gender identity communities, and persons with disabilities. Applicants may confidentially self-identify at the time of application. ACCESSIBILITY FOR APPLICANTS WITH DISABILITIES - CIFAR is committed to providing accommodations throughout the recruitment and selection process to applicants with disabilities, in accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code. To request a reasonable accommodation, please email [email protected] and include the term Accessibility in the Subject Line, or call 416-971-4251. Please provide your name, preferred contact method, and a detailed description of the nature of any accommodation that you may require. Please include any materials or processes that may be used to ensure your equal participation. CIFAR frequently communicates in both official languages and our preference is to hire employees who are fluent in both English and French where possible. Other languages are also considered an asset. For a French version of the job posting, please visit www.cifar.ca. CIFAR is supported by the governments of Canada, Alberta, British Columbia, Ontario, and Quebec as well as international partner organizations, individuals, foundations, and corporations. COORDONNATRICE OU COORDONNATEUR DE DIRECTION, STRATGIE ET EXPLOITATION English version above Il sagit dun poste en prsentiel au bureau du CIFAR, dans le btiment MaRS Discovery, au sein dun environnement hautement collaboratif o les quipes travaillent ensemble sur place tous les jours. Loffre demploi Nous sommes la recherche dune personne dote dun fort esprit stratgique et oriente systmes pour occuper le poste de coordonnatrice ou coordonnateur de direction et contribuer la ralisation de la stratgie du CIFAR en appui la Direction de lexploitation. Ce poste, dcisif et central au sein de lorganisation, est idal pour une personne qui excelle crer des synergies entre les gens et les processus, amliorer les mthodes de travail et donner aux quipes les moyens de russir. Dans le cadre de vos fonctions, vous coordonnerez les priorits stratgiques, renforcerez la cohsion entre les services, moderniserez les systmes et les cycles de planification, favoriserez la gouvernance et la communication de linformation auprs du conseil dadministration et contribuerez btir une culture de linclusion et de lexcellence. Vous superviserez galement des tches essentielles de soutien la direction, telles que la gestion dhoraires complexes, la prparation des runions, la rdaction de notes dinformation et le suivi des dcisions. Ce rle consiste par ailleurs assurer le leadership oprationnel du Bureau de la direction de lexploitation, superviser la personne laccueil et veiller au bon droulement des activits du Bureau, la planification des espaces et la gestion des fournisseurs. Ces responsabilits visent garantir la cohsion des activits et favoriser un environnement o les quipes et les personnes en visite peuvent voluer dans les meilleures conditions. Si vous excellez dans un environnement agile au rythme soutenu et aimez apporter clart et vision stratgique des travaux complexes, ce rle est une belle occasion dinfluencer le fonctionnement du CIFAR aujourdhui et demain. Vos responsabilits principales et votre impact Harmonisation stratgique et excutionAssurer la coordination du systme de gestion intgre et du plan dexcution triennal du CIFAR;Convertir les donnes en actions en favorisant la communication de linformation par lentremise de bilans de performance, de tableaux de bord et dindicateurs de rendement;Faire ressortir les constats, les risques et les occasions saisir pour aider la direction prendre de meilleures dcisions. Collaboration interorganisationnelleMettre en relation les quipes Finances, Recherche, Stratgie pancanadienne en matire dIA, Services informatiques, Personnes et culture, Avancement, Relations publiques et gouvernementales ainsi que Communications;Favoriser lamlioration des services administratifs et des processus organisationnels destins aux quipes de recherche;Reprsenter la Direction de lexploitation lors des runions internes et assurer un suivi clair et rigoureux; Gouvernance et soutien la directionPrparer des dossiers conjoints lintention du conseil dadministration et de ses comits, notamment les versions jour du bilan de performance et du registre des risques;Grer les tches administratives du Bureau, notamment le calendrier, les runions, les dplacements et la logistique connexe (rservations, planification de litinraire et arrangements divers); Modernisation numrique soutenue par lIAAppuyer les efforts damlioration du logiciel de gestion de la relation client, de modernisation numrique et de gouvernance des donnes;Soutenir ladoption doutils dIA et de processus automatiss qui stimulent la productivit tout en rduisant les tches manuelles; Gestion oprationnelle du bureau et du personnelSuperviser le travail de la personne laccueil afin de favoriser un environnement de bureau harmonieux et accueillant;Coordonner la planification des espaces, la gestion des systmes de bureau et les relations avec les fournisseurs;Incarner les 4 C du CIFAR : collaboration, curiosit, courage et clart. Votre profil Vous tes une personne proactive qui aime rsoudre les problmes et qui volue aisment dans des environnements complexes et dynamiques. Vous possdez un bon jugement, une aptitude communiquer clairement et un talent pour coordonner personnes et projets. Vous dtenez les qualifications suivantes :De cinq sept ans dexprience en stratgie, en exploitation ou en gestion de programmes;Exprience dans le soutien la haute direction et aux quipes interfonctionnelles;Excellentes aptitudes en planification et en communication;Aisance travailler avec des indicateurs, des tableaux de bord et des outils numriques;Exprience dans la gestion du changement et lamlioration des processus;Approche axe sur les personnes et engagement en faveur de linclusion;Exprience au sein dorganisations de recherche, dOBNL ou du secteur public (un atout). Ce que nous offrons Au CIFAR, nous mettons tout en uvre pour crer un lieu de travail o chaque personne se sent soutenue, accepte et apte offrir le meilleur delle-mme. Les membres de notre quipe profitent de nombreux avantages :Rgime complet davantages sociaux et de prestations mieux-tre assurance maladie complmentaire, services de soutien psychologique, rgime de retraite prestations dtermines, quatre semaines de vacances et jours CIFAR (congs pays) tout au long de lanne;Possibilits dapprentissage et de perfectionnement accompagnes de ressources de perfectionnement professionnel;Culture dinclusion et de collaboration mettant en valeur la diversit des points de vue et encourageant le partage dides, conformment nos 4 C (collaboration, curiosit, courage et clart). Postulez: Les personnes qualifies sont invites soumettre leur candidature dici le 19 dcembre 2025. Nous vous remercions de votre intrt pour ce poste et communiquerons par courriel uniquement avec les personnes slectionnes pour une entrevue. Notre engagement en faveur de linclusion Le CIFAR accorde une grande importance lquit, la diversit et linclusion. Nous reconnaissons quil est essentiel de runir des personnes dorigines, de perspectives et dexpriences diverses si nous voulons faire progresser lexcellence et accrotre les retombes de notre organisation. Les membres de la direction, le personnel et nos bnvoles sefforcent de crer un milieu de travail quitable, diversifi et inclusif; en retour, ce milieu donnera notre communaut mondiale de recherche le soutien qui lui permettra de se pencher avec succs sur les questions les plus importantes auxquelles la science et lhumanit sont confrontes. Pour mener bien notre mission, il est essentiel que chaque personne se sente valorise et accueillie, peu importe son ge, son niveau de scolarit, son orientation sexuelle, son expression et son identit de genre, son statut ou sa responsabilit parentale, son statut dimmigrant ou dAutochtone, sa religion, son handicap, sa langue, sa race, son lieu dorigine, son ethnicit, sa culture, son statut socio-conomique ou toute autre caractristique. Nous encourageons vivement les membres de la socit qui sont confronts des obstacles et des prjugs systmiques prsenter leur candidature, y compris, mais sans sy limiter, les femmes, les membres des Premires Nations, les membres de minorits visibles ou racises, les personnes LGBTQ2S+, les membres de communauts didentit de genre marginalise et les personnes handicapes. Les candidates et candidats peuvent sidentifier de manire confidentielle au moment de la prsentation de leur candidature. ACCESSIBILIT POUR LES CANDIDATES ET CANDIDATS PRSENTANT DES HANDICAPS Le CIFAR sengage offrir un accommodement raisonnable aux personnes prsentant des handicaps pendant les processus dembauche et de slection, conformment la Loi sur laccessibilit pour les personnes handicapes de lOntario, 2005, et au Code des droits de la personne de lOntario. Pour f