Human Resources Assistant

Description

Join the Seaboard Team Today! We're looking for an enthusiastic and detail-oriented HR Assistant to join our dynamic HR team! In this role, you'll play an important part in supporting our Atlantic, Central, and National operations — helping to keep our HR processes running smoothly and ensuring employees have an exceptional experience. From maintaining accurate data and supporting key programs to assisting with projects that enhance our workplace culture, this role offers a great opportunity to build your HR skills in a fast-paced, collaborative environment. This is a temporary contract position to cover a maternity leave, offering valuable hands-on experience and the chance to make a real impact while supporting teams across Canada. Key Responsibilities:Employee Administration & Data Management

• Maintain accurate employee information and assist with ongoing data management, reporting, and administrative functions.
• Provide support for national HR projects and initiatives
• Provide administrative and data management support for the Atlantic and Central regions
• Administer the Owner Operators' (OO's) accident disability insurance plan, including adding new OOs to the program and deleting exited OOs
• Ensure accuracy of employee data within our HRIS system (Payworks) including:
• Updating user-defined fields, employment equity data, leave and position history.
• Support continuous improvement initiatives, including exploring new ways to leverage Payworks functionality.
• Maintain accurate and timely termination and exit report data.
• Track probationary periods and ensure timely follow-up with managers.
• Monitor and update work permit expiry dates.
• Assist in tracking disciplinary actions and maintaining related documentation.
• Coordinate company scholarship program.
• Be a proactive member of our Employee Experience Committee, helping foster engagement and culture.
• Upload and maintain HR documentation on our intranet.
• Ensure all HR files, reports, and forms are up to date and stored in compliance with company standards.

Health, Safety & Compliance

• Collect quarterly WSIB clearance certificates from Owner Operators who employ Drivers (OOD).
• Gather and track Occupational Health & Safety (OHS) meeting minutes and workplace inspection reports nationally.
• Assign and monitor modified duties, and process modified duty pay submissions with the help of local HR Generalists.
• Serve as note-taker/tracker for workplace investigations.

Benefits & Leave Administration

• Support benefit administration through Canada Life and Payworks, including reporting and following up on monthly benefit audits.
• Maintain leave tracking for Atlantic and Central regions

Qualifications:

• Post-secondary education in Human Resources, Business Administration, or a related field (or equivalent experience).
• Working knowledge of HRIS/payroll systems (Payworks experience preferred).
• Proficient with HR systems, MS Office, and other HR-related technology tools.
• Familiarity with OHS and benefits administration.
• Strong attention to detail, organizational skills, and a commitment to confidentiality.
• Excellent communication and interpersonal skills.

Why Join Us:

• Be part of a welcoming, collaborative HR team that values innovation and teamwork.
• Gain exposure to a wide range of HR functions — from data management and compliance to employee engagement and wellness initiatives.
• Contribute your ideas and help shape processes that make a real difference.
• Enjoy a supportive environment where your organizational skills and attention to detail truly shine.

Take this opportunity to grow your HR experience, make meaningful connections, and play a key role in supporting our people-first culture!