Safety Administrative Support Specialist

Safety Administrative Support Specialist

Southland Transportation is a leading transportation company dedicated to safety, efficiency, and employee well-being. We are currently seeking a dynamic individual to join our team as a Safety Administrative Support Specialist to contribute to the success of our Safety Department.

This is a temporary position lasting 6 months with the possibility of extension.

This role typically starts at 6:00 am for an 8-hour shift but start and end times may vary between 6:00 am and 7:00 pm, based on operational needs.

Job Responsibilities

As a Safety Administrative Support Specialist, you will play a crucial role in providing support to the Safety Department. Your responsibilities will include, but are not limited to:

• Offer administrative support in reporting, audits, program development, training, mentoring, and enforcing company policies and procedures
• Serve as a point of contact for Safety matters and coordinating with the Safety Lead for resolution of questions or issues
• Assist the Safety Lead with day-to-day departmental needs
• Prepare various departmental documents, such as reports, organizational charts, and company alerts
• Provide support to the Safety department for all pre-employment drug and alcohol tests
• Handle daily routine administrative clerical duties as needed
• Act as an administrative liaison for other departments and offices
• Support the Safety department with company safety databases, including TRIP & Webrisk
• Assist the Safety Lead with office emergency evacuations and coordinate annual fire drills and facility inspections
• Assist with the WCB case management process
• Support the Safety Lead with issuing PPE, maintaining inventory, and conducting PPE and inspection reviews
• Respond to employees in a professional and efficient manner
• Maintain all records, documents, and HR-related matters in strict confidence

Qualifications

To be successful in this role, you should have:

• 2 years of administrative experience in Safety considered an asset
• Knowledge of the WCB case management process preferred
• Professional and positive interpersonal communication skills, with experience handling confidential information
• Proven ability to handle multiple tasks in a high-paced work environment
• Proficiency in all Microsoft Office applications, including Word, Excel, and Outlook
• Experience working in transportation preferred