Document Control Specialist

About Us

Since 1991, ICE Western Sales has been at the forefront of manufacturing highly complex custom HVAC units for global commercial and industrial markets. Our commitment to service, safety, and innovation has driven us to become a leader in the industry, supported by our state-of-the-art 5-acre facility in Calgarys South Foothills Industrial Park.

Why Choose ICE Western

• Leading Technology: Work with advanced tools in a cutting-edge facility
• Global Reach: Our HVAC solutions are trusted worldwide
• Innovation-Driven: We push boundaries in HVAC design and performance
• Talented Team: Join over 200 skilled professionals dedicated to excellence

Position Summary

We are seeking a Document Control Specialist to join our Operations team. This role plays a critical part in managing and organizing technical documentation, ensuring compliance with quality standards, and supporting project workflows. The ideal candidate will bring strong administrative experience, attention to detail, and a proactive approach to problem-solving.

Key Responsibilities

• Register, track, classify, and distribute electronic and hard copy documents including drawings, specifications, and vendor documentation
• Build and update unit manuals and client drawing packages
• Maintain records management systems and archive project documentation
• Coordinate meetings with clients and project managers, track minutes, and ensure documentation is complete
• Create rating plates with ETL-approved logos and affix them to control panels
• Compile supplier equipment data manuals and manage online project data archives
• Perform internal QA and manufacturing audits
• Prepare and maintain quality management documentation
• Update marketing materials and bill of materials
• Take and catalog unit photos for quality assurance
• Report defects and ensure compliance with standards and regulations
• Other duties as required

Qualifications

• Diploma or degree in Business Administration or equivalent experience
• 23 years of experience in document control administration
• Electrical background or trade skillset is an asset
• Certification in manufacturing or quality control is an asset
• Experience in construction and/or oil and gas industry preferred
• Proficiency in Microsoft Office and Adobe
• Strong time management, planning, and organizational skills
• Excellent communication and decision-making abilities
• Ability to work across diverse projects and meet multiple deadlines

What We Offer

• Competitive Wages
• Comprehensive Health, Dental & Vision Coverage Premiums fully paid by ICE Western
• Paid Vacation
• RRSP Matching Plan
• Employee Assistance Program (EAP)
• Company Events and Team Initiatives
• Free On-Site Parking

Acknowledgement of job description: I have read and understand the job description regarding my employment with ICE Western Sales Ltd.