RQ00433 - Project Manager/Leader - Intermediate

Must haves:

• Experience with Project Management concepts (e.g., project goals, risk, scope, participant roles, planning, cost and quality management).
  
• Experience collaborating with various groups to coordinate and lead working group meetings, gather updates and maintain progress reporting, action items, risk management updates, etc.
  
• Experience working alongside project and program managers in a highly complex environment with internal and external stakeholders, vendors and partners; while providing updates, escalating where required, identifying risks, and leading project document deliverables.
  
• Working knowledge of Ontario personal health information privacy legislation and regulation (i.e. Personal Health Information Protection Act, 2004).
  
• Public sector experience, ideally in Canadian healthcare in acute care, primary care and/or community care settings.
  

Responsibilities:

• Conduct requirements gathering, develop documentation, including presentations and briefing notes and conducts partner engagement.
  
• Work with different partners and subject matter experts from different backgrounds (clinical, business, and technical).
  
• Gain understanding of stakeholders to gather and document requirements.
  
• Contribute to the development of DHIEX Program documentation (e.g. meeting materials, briefing notes, dashboards and reporting tools).
  
• Contribute to DHIEX program engagement activities.
  
• Develop stakeholder engagement plans including identifying priority stakeholders, leading stakeholder consultations and developing and delivering associated communications.
  
• Develop and implement change management strategies and associated communications.
  
• Develop HIC engagement strategy, including advisory services and evaluation.
  
• Act as the champion on standards and interoperability aspects of a specific deliverable.
  
• Prepare senior and program management reports and presentations including options, recommendations, implementation plans related to engagement.
  
• Assist in the preparation of status reports.
  
• Identify problems/issues and escalate as appropriate.
  
• Update and maintain the team and/or project site.
  

Desired Skills:

• Knowledge and experience with structured clinical documents.
  
• Knowledge of Healthcare Information Systems used throughout the province of Ontario.
  
• Ability to readily identify, assess and mitigate implementation and adoption issues.
  
• Excellent analytical, problem-solving and decision-making skills; verbal and written communication skills; interpersonal and negotiation skills.
  
• A team player with a track record for meeting deadlines.
  

Required Skills:

• Experience working alongside project and program managers in a highly complex environment with internal and external stakeholders, vendors and partners; while providing updates, escalating where required, identifying risks, and leading project document deliverables.
  
• Experience collaborating with various groups to gather updates and maintain progress reporting, action items, risk management updates, etc.
  
• Experience working in a professional environment supporting multiple project managers and critical projects.
  
• Experience developing project status reports and maintaining and monitoring status reporting logs.
  
• Partner engagement and management.
  

Evaluation Criteria:

• Demonstrated experience and expertise in leading engagement of large scale, complex, high profile, and high-risk initiatives that may be multi-jurisdictional and/or enterprise wide.: 40 Points
  
• Demonstrated experience with effectively communicating and delivering presentations to healthcare stakeholders. This includes experience providing program, portfolio, and/or project reporting to multiple stakeholders (e.g., clinical, technical and vendor audiences).: 40 Points
  
• Experience working in the health sector or public sector organizations.: 20 Points
  

Deliverables Include but not limited to:

DHIEX Stakeholder Engagement and Relationship Management

o Outputs include, but not limited to:

• Establish and maintain strong relationships with key stakeholders, including Digital Health Asset (DHA) product teams, Data standards team, Conformance testing teams across Ontario Health and external partners.
  
• Act as the primary point of contact for engagement activities related to DHIEX initiatives.
  
• Ensure alignment between stakeholder needs and program objectives.
  

o DHIEX Project Management and Coordination support

o Outputs include, but not limited to:

• Presentation materials and briefing notes
  
• Stakeholder requirements documentation
  
• DHIEX Program reports, roadmap and inventory of needs
  
• Stakeholder engagement and communications plans
  

o DHIEX Operational Support

o Scope of work includes, but not limited to:

• Identify recurring and one-time collaboration opportunities and take lead role for secretariat functions to support working groups and committees, focusing on accelerating decision-making in a transparent way.
  
• Developing and maintaining program dashboards and other executive reporting tools.
  
• Coordinate and develop content for various artifacts that may include awareness materials, newsletters, FAQs and others.
  

Must Haves:

• 5+ years Experience with Project Management concepts (e.g., project goals, risk, scope, participant roles, planning, cost and quality management).
  
• 5+ years Experience collaborating with various groups to coordinate and lead working group meetings, gather updates and maintain progress reporting, action items, risk management updates, etc.
  
• 5+ years Experience working alongside project and program managers in a highly complex environment with internal and external stakeholders, vendors and partners; while providing updates, escalating where required, identifying risks, and leading project document deliverables.
  
• 5+ years Working knowledge of Ontario personal health information privacy legislation and regulation (i.e. Personal Health Information Protection Act, 2004).
  

Nice to Have:

• Canadian healthcare in acute care, primary care and/or community care settings.