Subcontract Administrator

Are you process driven and detail oriented? Does being part of an organization that helps build multi-million dollar projects excite you? Take the leap and make your mark at Plan Group!

As a Subcontract Administrator, you will:

• Administer and issue subcontract documentation and follow up with vendors as necessary.
• Comply with the subcontract requirements and execute between internal and external stakeholders.
• Assist in Subcontractor set up process in SAP.
• Process frequent contract revisions in SAP and ensure accuracy on cost codes and billing.
• Continuously reach out to PM's for invoice approvals and discrepancies.
• Communicate with Subcontractors to address payment inquiries.
• Administer statutory declarations, WSIB, safety documents, and follow up with expired certificates.
• Continuously update invoice status in SAP by ensuring all required documents are updated.
• Review Subcontractor monthly statements to identify any missed invoices.
• Provide support on Job Start-Up process which includes; Job Setup in SAP, budget uploads, file contracts, and obtain necessary signatures.

Our ideal candidate has:

• College/University Diploma in Accounting, Business Admin or relevant experience
• Minimum 1 year of experience in finance administration
• Advanced knowledge of Microsoft Office, especially Excel
• Time management and organizational skills.
• Exposure to SAP an asset.