Contracts Specialist

ABOUT THE COMPANY
Our client is a trusted Canadian organization that partners with hospitals and healthcare facilities across the country to optimize equipment management, supplier performance, and service delivery. They are dedicated to operational excellence, integrity, and continuous improvement in every aspect of their business. The team operates in a collaborative, empowered environment where attention to detail, efficiency, and professionalism are highly valued.
WHAT ARE THE PRIMARY RESPONSIBILITIES OF THE JOB?
Contract Administration:

• Manage supplier contract processes for both new and existing agreements, ensuring timely review, renewal, and compliance with established terms and deadlines.
  
• Negotiate contract entitlements that align with participant expectations while maintaining cost efficiency.
  
• Prepare and process purchase orders to complement executed agreements.
  
• Maintain accurate records within CRM systems and ensure all contracts are fully executed and traceable.
  

Supplier Relations & Performance:

• Support supplier qualification and vendor-of-record processes.
  
• Coordinate recurring business reviews with key suppliers, representing a significant portion of equipment service spend.
  
• Track and communicate supplier performance metrics, including scorecards and action items.
  
• Assist initiatives to strengthen supplier relationships and financial performance.
  

Reporting & Collaboration:

• Partner with internal teams to maintain compliance documentation, troubleshoot supplier issues, and implement process improvements.
  
• Provide backup support for data entry and service event management when required.
  
• Uphold high standards of accuracy, accountability, and responsiveness across all stakeholder interactions.
  

RequirementsWHAT DOES THE IDEAL CANDIDATE OFFER?Education & Training

• College diploma or equivalent experience in business administration, contract management, or supplier relations.
  

Work Experience & Accomplishments

• Proven experience in contract administration, supplier relations, or a similar operational support role.
  
• Demonstrated professionalism and discretion in handling confidential and sensitive information.
  
• Experience working collaboratively in a fast-paced, team-oriented environment.
  
• Familiarity with healthcare, procurement, or vendor management is an asset.
  

Skills & Competencies

• Exceptional organizational and time-management skills with meticulous attention to detail.
  
• Strong verbal and written communication abilities, with a professional and customer-centric approach.
  
• Analytical thinker capable of interpreting data, identifying issues, and proposing process improvements.
  
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams); experience with Dynamics 365 CRM, Power BI, and Adobe is an asset.
  
• Ability to manage multiple priorities while meeting deadlines with accuracy and efficiency.
  

BenefitsWHAT DOES THE COMPANY OFFER IN RETURN?

• Competitive salary commensurate with experience.
  
• Comprehensive health and dental benefits and HOOPP retirement plan.
  
• A remote work model promotes flexibility and work-life balance. (subject to change as per management)
  
• Opportunities for professional growth and advancement.
  
• A supportive and inclusive workplace culture built on collaboration, empowerment, and respect for diversity.
  

This position is ideal for a detail-oriented professional who enjoys managing supplier relationships, streamlining contract processes, and ensuring organizational excellence. If you thrive in a structured yet collaborative environment and take pride in accuracy and accountability, we encourage you to apply today.