Accounts Payable Clerk - Talent Pool

Position Summary

Perform day-to-day accounting support with respect to accounts payable.

Key Responsibilities

• Enter, code, total, verify and reconcile accounting transactions for payables, receivables, bank transactions and journal entries in accounting software system
• Review all invoices and ensure proper approval process is followed (including P.O.s) before entering payables into accounting system
• Follow up with vendors/internal staff for invoice discrepancies
• Ensure all payables are entered on a timely basis to meet payment run deadlines
• Prepare bank deposits and monthly payments, and process remote cheque deposits
• Process payments by EFT or cut cheques and submit to management for review
• Perform monthly bank reconciliations
• Prepare and file government remittances including monthly HST returns and semi-annual property taxes
• Respond to ad hoc inquiries as required
• Ensure financial recording accuracy and compliance with established accounting standards, procedures, and internal controls
• Ensure and enforce compliance to all company and legislated Safety policies and procedures
• Any additional duties and responsibilities as may be assigned from time to time.
  

Key Competencies

• Financial systems, processes and technology
• Organizational Awareness
• Verbal and written communication skills
• Confidentiality
• Professional personal appearance
• Customer service oriented
• Information management
• Organizing & planning skills
• Attention to detail
• Initiative
• Reliability
  

Education and Experience

• Completion of college, or other business administration courses
• Knowledge of general accounting procedures
• Knowledge of relevant software applications
• Knowledge of customer service principles and practices
• Strong mathematical ability

Health and Safety

• Work in compliance with the provisions of the OHSA, regulations, and internal policies and procedures
• Report to his or her supervisor any missing or defective equipment or protective device which could endanger any person
• Report to his or her manager the contravention of the OHSA, regulations, or company H&S policies and procedures or any observed hazard
• Refrain from operating any equipment, machine, device or thing or otherwise working in a manner that may endanger anyone
• Avoid engaging in any prank, contest, feat of strength, unnecessary running or rough and boisterous conduct
• Know, understand and implement safe work practices and procedures
• Know, understand and employ established rules and procedures for handling materials, equipment and processes (e.g. reporting unlabelled containers, using proper lifting techniques, etc.)
• Request that worn out or defective equipment be replaced
• Use all safety devices provided, ensuring optimum condition of devices and report any defects immediately to a supervisor
• Use equipment and materials only in the manner intended
• Report all injuries, incidents, hazards and unusual conditions immediately to supervisor
• Attend all required health and safety training programs (e.g. WHMIS, orientation), and apply knowledge to daily operating procedures
• Follow Standard Operating Procedures as related to your work area.

Working Conditions

• Typical office hours: Monday to Friday 9:00 am 5:00 pm
• Light to infrequently moderate physical effort. Requires handling of light and moderate weight objects including office equipment and other office supplies and, frequently, sitting for prolonged periods of time while using the telephone and computer.

Great environment to work in. We offer competitive remuneration and benefits.

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