Accounts Receivable/Collections Specialist

Job Posting:

Accounts Receivable/Collections Specialist – Mechanical Contracting Firm

On-site | Vaughan, ON

$60,000–$80,000 base salary + annual discretionary bonus

Full-time | Permanent

The Opportunity

A well-established mechanical contracting firm is seeking a dedicated Accounts Receivable/Collections Specialist to take full ownership of the Accounts Receivable (AR) and collections process. This is a key, in-office role where you'll work directly with project managers, accounting, and external clients to improve collection cycles and maintain strong cash flow across both service and construction divisions.

Key Responsibilities

• Manage the full AR cycle, including:
• Monitoring aging reports and driving proactive collections outreach.
• Following up with clients on outstanding payments via phone and email.
• Coordinating with internal project teams to resolve billing issues or delays.
• Ensuring timely and accurate application of payments and reconciliations.
• Handle B2B collections across service (typically 30-day terms) and construction (typically 45-day terms).
• Engage regularly with internal stakeholders (project managers, operations) to understand billing status and improve collection success.
• Escalate unresolved disputes or aging balances to leadership as needed.
• Provide support to the finance team during month-end close with AR reporting.
• Maintain detailed and accurate records of all communications and commitments.
• Utilize Jonas (accounting system) and Excel for reporting and tracking.

Ideal Candidate Profile

• 3+ years of B2B collections experience, ideally within a service or project-based environment (e.g., trades, construction, manufacturing, or supply chain).
• Skilled at building professional rapport while maintaining firmness and accountability.
• Strong organizational and time-management skills – thrives in a role with autonomy and ownership.
• Able to collaborate cross-functionally, especially with finance and project teams.
• Proficient in Excel (must be comfortable with reconciliation, lookups, formulas).
• Exposure to ERP or AR systems – Jonas experience is an asset, but not required.

Compensation & Benefits

• Competitive salary range of $60,000 to $80,000, based on experience.
• Annual discretionary bonus based on individual performance and contribution.
• Opportunities to grow and take on broader finance/accounting support over time.
• Stable, supportive environment with high visibility and cross-functional collaboration.

Reporting & Work Setup

• Reports directly to a senior finance leader with a collaborative, results-driven approach.
• This is a 100% on-site role in Concord, ON, working closely with project and finance teams for maximum impact.

This is a fantastic opportunity for someone wanting to join a thriving organization and to grow professionally. To be immediately considered fro this role, apply directly or send your resume to [email protected] today!