Executive Assistant

We're hiring an Executive Assistant for our client, who will be responsible for supporting our client's Executive Team in managing day-to-day operations and ensuring the smooth running of the organization. This role involves anticipating needs, offering solutions, and handling tasks with a high level of professionalism and confidentiality. The successful candidate will be proactive, detail-oriented, and able to manage multiple projects simultaneously.
Our client offers:

• Flexible and hybrid work schedule (2 days in office, 3 days working from home)
• A competitive compensation package, plus comprehensive Health & Dental benefits
• Continuing education training and programs

Here's what you will do as their Executive Assistant:

• Provide comprehensive administrative support to executive leadership, including managing calendars, scheduling meetings, and maintaining email inbox
• Arrange complex travel itineraries, including flights, accommodations, and ground transportation, ensuring efficiency and cost-effectiveness
• Manage expense claims for all corporate credit cards, including making purchases and reconciling for billing/payment
• Prepare documents and presentation material for Board of Directors meetings
• Work with sensitive information and maintain confidentiality, including editing PowerPoint presentations
• Create and maintain company organizational chart
• Manage all incoming mail, taking notice of required actions and due dates to ensure timeliness of response and required actions; control inbound and outbound courier services
• Order office supplies as required
• Complete any miscellaneous requests from the Leadership Team as required

Here's what we're looking for:

• 5+ years of experience as an Executive Assistant supporting an Executive Team
• Degree or Diploma in business administration or a related field
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
• Strong organizational and time management skills, with the ability to prioritize tasks
• Ability to multitask and manage multiple priorities in a fast-paced environment
• Excellent verbal and written communication skills
• Utmost professionalism and ability to handle confidential information with discretion
• Detail-oriented and proactive, with a problem-solving mindset
• Ability to embrace change and seek learning opportunities

HR à la carte is committed to meeting the accessibility needs of all applicants throughout the recruiting and selection process. Please let us know about any accommodation and/or support requirements. Please note that only those candidates selected for an interview will be contacted.
Please note: we are only accepting applications from those authorized to work in Canada and we are not currently sponsoring any work visas.
HR à la carte is working in partnership with our client for their recruitment efforts.

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