Property Management Administrator

JOB SUMMARY:Looking for someone with a minimum of 3 years of experience working in property management administration for residential and commercial properties, to oversee the day-to-day operations of our residential/commercial properties of LivingWell Properties Ottawa.If you have a positive can-do attitude, are organized, reliable, detailed orientated and a fast learner, we invite you to join our small property management team of commercial and residential properties.The ideal candidate will be responsible for maintaining high occupancy rates, ensuring tenant satisfaction, managing budgets, and coordinating maintenance and repairs. This role requires excellent communication skills, attention to detail, and the ability to solve problems efficiently.
Full-time (30-40 hours per week). $45,000-$60,000 starting salary depending on experience.
KEY RESPONSIBILITIES:

• Manage all aspects of assigned properties (e.g., leasing, inspections, maintenance).
• Oversee tenant relations including lease administration, rent collection, and conflict resolution.
• Coordinate and schedule regular property maintenance and repairs.
• Enforce property rules and regulations to ensure tenant compliance.
• Maintain accurate records of income, expenses, and occupancy levels.
• Prepare financial reports, budgets, and variance analyses.
• Conduct regular property inspections and ensure properties are in good condition.
• Collaborate with vendors and contractors, negotiate service contracts.
• Market vacant units and conduct property showings to prospective tenants.
• Ensure compliance with local, provincial, and federal regulations.
• Other duties as required.

SKILLS / QUALIFICATIONS:

• Proven experience in Property Management or similar role (minimum 3 years preferred).
• Strong knowledge of property management laws, regulations, and best practices.
• Ability to follow regulated guidelines and property management protocols.
• Excellent organizational and leadership skills.
• Outstanding communication and interpersonal abilities.
• Effective English oral and written communication skills.
• Able to use office equipment including computers, and able to learn new software.
• Proficient in using the latest Microsoft Word, Excel and email.
• Proficiency with property management software (ideally Yardi).
• Ability to work independently and manage multiple tasks.
• Property management certification is a plus.
• Demonstrates commitment to professional development and learning quickly.
• Valid driver's license and reliable transportation.
  

How to Apply:Please submit your resume and a brief cover letter outlining your experience and interest in the role.
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