Office Manager

Evergreen Sheet Metal (2018) has been operating in the BC Lower Mainland HVAC and Sheet Metal Industry for over 15 years. We have recently joined Local 280 and are currently seeking an experienced and hardworking professional to join our team as the Office Manager.

We offer:

- A competitive compensation package

- Employer-paid Extended Health & Dental benefits package

- Long-term disability insurance

- Life Insurance

- Employee & family assistance program

- Group RRSP program

- Opportunities for continuous education

- Growth opportunities

- Amazing corporate culture

- Respectful work environment

Reporting to the General Manager, the Office Manager is responsible for performing a variety of administrative and clerical tasks, including providing general support to the ESM Management Team, assisting with the day-to-day operations of the ESM office, and coordinating general administrative activities throughout the office.

Specifically, the Office Manager will

• Answer and direct phone calls
• Organize and schedule appointments
• Take minutes at meetings as required
• Write and distribute emails, correspondence memos, letters, forms, etc., as directed
• Sort and deliver the incoming mail
• Update and maintain office policies and procedures as directed
• Order office supplies and maintain primary relationship with office suppliers
• Manage the cleaning company
• Maintain office calendar (when people are on & off in the office)
• Maintain corporate calendar
  • Monitoring key dates & milestones
• Manage incoming and outgoing deliveries
• Manage/maintain office opening & closing and who has keys
• Maintain contact lists as required
• Provide general support to visitors
• Act as a point of contact for internal and external clients
• Oversee all office hospitality, lunchrooms, catering, coffee supplies, etc.
• Provide administrative support to the Management Group as required
• Assist in close-out documents
• Schedule inspections as required
• Liaise with the IT Department to manage and maintain mobile phone accounts & technology purchases
• Liaise with the Accounting Department
• Liaise with Payroll
  • Submit hours for payroll
• Mastercard reconciliation for senior management
• Liaise with Head Office for signatures (corporate documents, contracts, leases, etc)
• Liaise with Head Office for insurance
  • Corporate
  • Fleet
  • Benefits (this might be with the union now)
• Manage & track fleet vehicles
  • Trucks
  • Forklifts
  • Maintenance
• Manage the tool tracking program
• Liaise with the Safety Department to ensure everything is up to date
• Liaise with Marketing maintain brand consistency
• Coordinate with the HR Department on issuing employee contracts
• Coordinate Employee Engagement and company swag
• Emerging Leaders scheduling
  
• Out of Town work
  • Organize housing
  • Book travel
• Apprentices:
  
  • Coordinate with Local 280 with apprentice school
  • Manage apprentice tool program
• Maintain working relationship with Local 280 Union
• Work with Local 280 in securing labour from the Hall
• Facilitate onboarding
• Maintain a job board with employees job locations are and update HRIS
• Maintain HRIS with accurate vacation requests, sick days, documents & timely approvals of time off
• Perform other duties as required

Skills & Requirements

• Detail-oriented
• Critical Thinker
• Adaptable
• Good communicator
• Able to multitask
• Able to prioritize
• Strong organizational skills
• Tech savvy
• Dependable
• Committed to excellence in administration
• Teachable
• Able to take directions
• Strong time management skills
• Strong interpersonal skills

Education and Experience

• Proven experience in office management and administration.
• Previous experience in Financial Accounting or Human Resources is considered a strong asset.
• Knowledge of office management systems and procedures
• Working knowledge of Microsoft Office
• Experience in the construction industry would be considered a strong asset.
• Completion of secondary school is required.
• Formal education in business administration or business management is considered a strong asset.
• Previous experience in unionized environments is considered a strong asset.
• Previous experience in the construction industry is considered a strong asset.
  

Work Conditions

Office-based

Full-time hours
Overtime as required

Walking on uneven grounds in construction sites might be required from time to time.
Who are you?
You value teamwork and consider yourself a true team player
You represent yourself and your work with passion and pride
You strive to do the right thing, always
You want a challenging yet rewarding position
Compensation: $70,000 to $90,000/year (DOE) + 5% RRSP + 100% Employer-paid Extended Health & Dental benefits package + Life Insurance + LTD + AD&D.
Application:Submit your resume, references and desired wageand let us know why you would like to join us.