OUR SCHOOL

Shawnigan Lake Schoolis a leading independent co-educational boarding school for ages 12-18 (grades 8-12) on Canadas beautiful west coast. Our world-class facilities situated on a stunning 270-acre campus include ten boarding houses, a theatre, film lab, an observatory, salmon hatchery, rowing crew house on the lake, dance studio, state of the art Learning Commons and Library, recording studio, and robotics lab. Our diverse, inter-disciplinary and innovative programming helps shape the next generation of global leaders.

ADMINISTRATIVE ASSISTANT

Employment Type:Whether youre looking for part-time or full-time work, wed love to hear from you.
Position Start Date:Ideal start date of September 4, 2025, though a later start may be considered.

Office Hours: Our front office operates year-round, with office hours Monday through Friday, 8:00 a.m. to 4:30 p.m.

JOB DESCRIPTION

As the first point of contact at Shawnigan Lake School, the Administrative Assistant plays a key role in welcoming and supporting our vibrant community. In this role, youll provide a wide range of administrative support to colleagues, school leaders, parents, students, and visitors. Guided by our 4Cs of Curiosity, Community, Compassion, and Courage, youll bring a friendly, helpful approach to every interaction while ensuring the front office runs smoothly while assisting with a variety of tasks as needed.

Shawnigan Lake School offers acompetitive compensation packagewithin a nurturing, family-friendly workplace.

Shawnigan Lake School is committed tosafeguardingand promoting the welfare of children and young people and expects all staff (and volunteers) to share this commitment. Candidates will be required to undergo child protection screening appropriate to the post, including checks with previous employers and a vulnerable sectorcriminal record check.

To apply, please submit a copy of yourresume/CV and cover letter via the "apply for this job" button on this page.

ROLES AND RESPONSIBILITIES

Reporting to the Director of the Heads Office, as the welcoming face of Shawnigan Lake School, the Administrative Assistant will:

• Greet and assist staff, students, and visitors, ensuring every guest feels valued and supported;
• Manage front office communications with professionalism, handling calls, emails, correspondence, and mail services;
• Keep our community connected by maintaining office and school calendars, and preparing and sharing announcements, memos, meeting notes, and weekly overviews;
• Support the smooth running of school operations by maintaining accurate records, databases, and phone lists;
• Partner with Academic and Student Life offices to process away forms, track attendance, and issue travel letters and accommodations;
• Keep shared spaces and resources organized and ready, ensuring supplies are stocked and staff areas are welcoming;
• Play a key role in school life by assisting with special events such as Board Meetings, Awards Ceremonies, and Closing Week, including the organization of trophies and honour boards;
• Contribute to the overall success of the team by taking on additional administrative tasks as needed.

REQUIREMENTS

• High School diploma with a certificate in office administration or an equivalent combination of education and experience;
• Two to three years experience in an administrative assistant role, preferably within a school environment;
• Proficiency in Google and Microsoft Office Suites;
• Strong interpersonal and communication skills, with a friendly, helpful disposition and customer-focused approach
• Ability to build positive connections with staff, students, parents, and visitors, and ensure guests and visitors feel comfortable and valued while on our campus;
• Ability to use discretion and maintain confidentiality;
• Excellent organizational skills with the ability to manage tasks efficiently and meet deadlines.

Shawnigan Lake School is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.

We express our appreciation to all applicants for their interest in this position, however, onlycandidates selected for an interview will be contacted.

Competition closeswhen filled.