Legal Coordinator (Real Estate Accounting & Operations Support)

Location:Hamilton Downtown

Job Type:Full-Time, In-Office (5 days a week)

Salary:$50,000 - $65,000 per year

Start Date:Immediate

Position Overview:

Our client, a well-established boutique law firm in downtown Hamilton is seeking a Legal Coordinator to provide vital support primarily in real estate accounting and banking overflow tasks. This role also includes reception backup and operational/office management duties as the position evolves. The ideal candidate will be detail-oriented, organized, and comfortable handling a blend of financial, administrative, and client-facing responsibilities in a dynamic legal environment.

Why This Opportunity Stands Out:

• Focused Expertise:Play a key role supporting the real estate accounting and banking functions to help ensure accurate and timely transaction processing.
• Broaden Your Skills:Provide reception and operational support while growing into expanded office management duties.
• Professional Growth:Join a supportive team with opportunity for development and increased responsibilities.

Key Responsibilities:

• Assist with real estate accounting tasks such as wiring funds, reconciling transactions, and supporting closing processes.
• Handle banking overflow duties including deposits, statement reconciliation, and maintaining accurate financial documentation.
• Provide reception backup support: answer phones, greet clients, schedule appointments, and manage front-desk duties as needed.
• Support office operations by managing supplies, coordinating vendors, and maintaining an organized work environment.
• Absorb overflow work from legal and accounting teams during peak periods to ensure seamless workflow.
• Maintain up-to-date records, files, and documentation to support legal compliance and financial accuracy.
• Collaborate closely with attorneys, accounting, and administrative staff to facilitate smooth transaction processing and office operations.
• Take on expanded office management tasks as the role grows, contributing to overall operational efficiency.

Skills & Qualifications:

• Experience: 4+ years in a coordinator, administrative, or accounting support role; experience with real estate accounting or banking preferred.
• Accounting Knowledge: Comfortable with basic accounting principles, banking processes, and transaction handling.
• Organizational Skills: Strong multitasking and time management skills with an ability to prioritize shifting demands.
• Communication: Clear and professional verbal and written communication skills, client-facing experience a plus.
• Tech Proficiency: Proficient in Microsoft Office Suite; willingness to learn firm-specific systems and banking platforms.
• Adaptability: Flexible, proactive, and able to handle diverse responsibilities in a fast-paced environment.
• Team Player: Collaborative mindset with the ability to work independently when required.

Offer Perks and Compensation:

• Competitive Salary:$50,000 - $65,000 per year, depending on experience.
• Comprehensive Benefits:Health spending account, extended health care, and wellness programs.
• Work-Life Balance:Standard office hours with occasional overtime during busy periods.
• Collaborative Environment:Join a team that values your contributions and supports your growth.
• Career Development:Opportunities to take on expanded operational and management responsibilities.

How to Apply:

If you are an organized, detail-oriented professional with experience in real estate accounting and administrative support, we encourage you to apply. Please submit your resume today.