Position: Executive & Personal Assistant to CFO
JOB ID: #16714381
Location: North York (In-Office)
Salary: $85,000+
Industry: Real Estate

Role Overview

We are seeking a highly resourceful and confident Executive Assistant to support a dynamic business leader. In this unique role, you will act as both a Personal Assistant and Executive Assistant, handling a wide variety of responsibilities that keep both personal and professional operations running smoothly. Reporting directly to the CFO, this is a hands-on, in-office role suited to someone who thrives in a fast-paced environment.

Main Responsibilities

Personal Assistant

• Manage day-to-day personal tasks and errands including paying personal bills, scheduling appointments, and handling household-related matters.

• Coordinate personal and business travel arrangements (flights, accommodations, itineraries).

• Act as a gatekeeper and trusted right hand for all personal affairs, using discretion and sound judgment.

• Oversee vendors and service providers related to home or personal services.

Executive Assistant

• Manage a busy and ever-changing calendar including meetings, appointments, and follow-ups.

• Set up boardrooms, prepare materials, take and distribute meeting minutes.

• Prepare and format documents using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Screen and respond to emails, calls, and internal/external communications on behalf of the CFO.

• Support day-to-day operations in a small office environment with little formal SOP structure.

Qualifications

• 5+ years of experience supporting a senior executive in a hybrid personal/executive capacity.

• Strong proficiency with Microsoft Office Suite and calendar management tools.

• Naturally assertive with excellent judgment—knows when to push back and when to let go.

• Comfortable working independently with limited direction or structure.

• Exceptional organizational, communication, and multitasking skills.

• Must be comfortable working full-time in-office in North York.

This is not a role for someone looking to reinvent systems—it's ideal for someone who knows how to make things work, stay two steps ahead, and adapt quickly.

APPLY TODAY!
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