Executive Assistant - Temporary Full Time
The Town of Tillsonburg is looking to hire a temporary full-time Executive Assistant who will be responsible for organizing, planning and providing a broad range of administrative services to support the CAO, Mayor and Council. Answers inquiries from staff, Council and the general public on Town activities. This position requires a high degree of confidentiality.
This is a temporary full-time position with an option to enroll in OMERS defined pension plan.
Department: Chief Administrative Officer's Office
Start Date: as soon as possible
End Date: September 2026
Hourly Rate: $38.82 - $45.42/hour
Vacancy: 1
Criminal Record Check is required for this position.
Interested candidates please apply prior by Wednesday, September 3, 2025 at 12:00pm.
Responsibilities

• Provides administrative assistant to the Chief Administrative Officer.
• Provides support and assistance to the Mayor`s office and Council as required.
• Acts as an election assistant (Assistant Returning officer) with municipal elections under direction of the Clerk.
• Arranges for the legal appointment of commissioners of oaths and deputy registrars.
• Prepares SLT and management agendas and minutes and co-ordinates follow- up of any matters that have been identified by the team.
• Assists with the planning and co-ordination of special event functions such as employee Long Service Awards, official openings, inauguration of council, and announcements as required.
• Acts as Town Liaison for various Council Advisory Committees and provides legislative support for those advisory committees in which the CAO is a part of including the preparation of agendas, minutes and recommendation reports to Council.
• Maintains up to date knowledge of government legislation as it relates to the Town for the purpose of communicating with various committee members and the public.
• Maintains web site for CAO's Office and assists other department managers to update web site information.
• Maintains working knowledge of organizational initiatives and projects.
• Research, compose and prepare reports and correspondence as required.
• Responsible payment of conference fees, hotel reservations, etc. using corporate credit card.
• Schedules conferences and seminars attended by Town staff and Council, including registrations and reservations.
• Coordination and assistance with implementation of the Community Strategic Plan
• Responds to a variety of inquiries, giving out information, resolving issues and turning negative situations into positive ones.
• Adheres to all policies and procedures for the Town.
• Performs other duties as assigned by CAO.
• Performs backup support for other administrative functions.
• Aware of safe work practices relating to job responsibilities and have basic understanding of the Occupational Health & Safety Act as it relates to the work environment.

Qualifications

• Completion of a program from a community college in office or business administration or equivalent.
• Two years of related experience.
• Completion of the Municipal Administration Program, Municipal Diploma Program or equivalent preferred.
• Working knowledge of records management.
• General knowledge of how to access municipal information and legislation (Municipal Act, zoning, planning, bylaws, etc.) to assists the public in obtaining up to date information they require.
• Knowledge of website maintenance.
• Good working understanding of Town policies, bylaws and access to information guidelines.
• Proficient in data processing including experience in a Windows operating system environment and Microsoft Office.
• Demonstrated initiative in finding innovative and efficient means of completing position responsibilities.
• Excellent organizational skills.
• Excellent communication skills for contact with the public, a variety of professionals, employees, and government agencies.
• Excellent customer service skills.

About the recruitment process

All new Town of Tillsonburg employees are required to complete a police record check.
The Town will accommodate any individual needs you have throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Please contact us if you require any accommodations.

The Town of Tillsonburg is an equal opportunity employer and all information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of job selection.

We thank all those who apply for positions, but only applicants invited for an interview will be contacted.

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