We are seeking a versatile, highly organized, and creative individual to join our team as an Administrative Assistant & Marketing Coordinator. This hybrid role blends executive administrative support with hands-on marketing and communications, offering a fast-paced, dynamic environment where no two days are the same. You'll provide essential support to the CEO while driving marketing initiatives that engage our community, promote our programs, and strengthen our brand.

Administrative Support

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Prepare reports, presentations, and correspondence as needed.
• Act as the point of contact for internal and external stakeholders, managing communication with professionalism and discretion.
• Handle personal errands and confidential tasks for the CEO.
• Organize events and meetings, including logistics, materials, and agendas.
• Conduct research to support decision-making and strategic planning.
• Maintain organized filing systems and efficient document management processes.
• Plan, schedule, and send targeted SMS and email marketing campaigns for promotions, program launches, and announcements.
• Draft and post organic social media content across platforms (Instagram, Facebook, etc.) and respond to related customer inquiries.
• Assist in designing paid social ads for campaigns.
• Coordinate with front desk staff and coaches to distribute marketing materials effectively at venues.
• Track and report on campaign performance, suggesting improvements based on data.
• Support in-person community engagement and grassroots outreach activities.

Qualifications:

• Proven experience as an administrative assistant, executive assistant, marketing coordinator, or similar role.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Canva, and/or Adobe Creative Suite.
• Experience with email marketing platforms (Mailchimp, Klaviyo, etc.) and social media scheduling tools.
• Ability to maintain discretion and confidentiality.
• Friendly, proactive, and adaptable in a fast-paced environment.

Nice to Have

• Photography or video editing skills.
• Experience in sports, recreation, or community-focused organizations.
• Event planning experience.

Benefits

Competitive salary based on experience