As an administrative assistant, you're the glue that holds your team together. It's your job to make sure things are running seamlessly, so that your team can achieve success. It's an important job. That's why we need someone like you – organized, consistent, focused on timelines, and detail-oriented to support the team – to join us as our new administrative assistant.

We're Teletek Structures, a structural engineering firm specializing in telecommunications infrastructure. We design the backbone that keeps mobile networks running, helping people stay connected at work, with family, and with friends. Our team is growing, and so your role with us is more important than ever.

As our new administrative assistant, you'll have a dynamic role with responsibilities spanning executive support, reception, office administration, and accounting. As a key member of our team, you'll play a vital role in supporting our Vice President of Operations. This dynamic position offers a diverse range of responsibilities—from office organization and project setup to coordinating site activities, handling accounting tasks, maintaining engineering licenses, and assisting with new employee onboarding. You'll gain hands-on experience across all operational facets of the business, providing a strong foundation for professional growth as you develop expertise in each area.

Your role will include essential accounting skills. You'll work with our AccountEdge software to make journal entries, handle invoicing, accounts receivable, accounts payable, and payroll job cost allocations. You'll generate regular financial reports and take care of monthly bank reconciliations.

• Growth: One of our company values reinforces that we are always learning, personally and professionally. We own our professional development. Everyone on the team is resourceful, and we collaborate to achieve our work, goals, and Teletek's mission as a company.
• Respect: We stay positive. We treat each other with respect and kindness. We celebrate our abilities, achievements, and our differences. Respect builds trust, and trust builds a strong collaborative team.
• Innovation: We are an essential service, and our mission is to design the infrastructure that connects people. You bring innovative ideas, think creatively, and find solutions. You also know what you don't know, and you're not afraid to ask for help when you need it.

For the last 20 years, Teletek Structures has built our reputation by providing a personal level of service to our clients, treating them like partners rather than customers. We care about our team in this same way. We're a friendly group who work together, and we strive for a low-stress environment. Working in a small company like ours means you'll get exposure to many different aspects of the business. We're committed to supporting your learning and development.

This is a full-time permanent position working in our St. Jacobs office. Hours are Monday to Friday, 8:00 a.m. to 5:00 p.m. In addition to your 2 weeks' vacation, you'll receive 5 paid sick days, benefits, and you'll have the potential to earn profit-sharing bonuses.

You're made for this role if you have the following qualifications:

• A business diploma, degree, or equivalent educational background
• Experience performing accounting tasks in a company with sales more than $1.5 million per year
• Experience using Microsoft Office (Word, Excel, Outlook) in a professional capacity
• A valid driver's license

Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits, and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us using the “Help” button. Please apply by August 22nd, 2025.