Job Title: Part-Time Office Manager
Location: Grande Prairie, Alberta
Schedule: Flexible, 16–30 hours per week (workaround school schedules available)
Reports to: Manager
Compensation: $30 per hour

We are seeking a proactive and organized Part-Time Office Manager to support our team in managing daily office operations. This role involves handling invoicing, expenses, filing, ordering supplies, and providing general office support, all while working closely with the Manager. The ideal candidate will have accounting experience, proficiency in QuickBooks, and excellent organizational skills. This position offers a flexible schedule, ranging from 16 to 30 hours per week, with the ability to work around school schedules.

Key Responsibilities:

1. Invoicing: Prepare and send invoices, track payments, and follow up on overdue accounts.
2. Expense Management: Process and track company expenses, ensuring all expenses are accurately recorded and reported.
3. Filing: Maintain organized digital and physical filing systems, ensuring easy access to necessary documents.
4. Ordering Supplies: Monitor office supply inventory and place orders as needed to ensure the office is stocked and organized.
5. Accounting Support: Manage accounts payable and receivable, record transactions, reconcile accounts, and provide general accounting support as needed.
6. QuickBooks Management: Use QuickBooks to manage financial records, process payments, generate reports, and assist with budgeting.
7. Administrative Support: Assist the Manager with various administrative tasks and project coordination as required, including scheduling, correspondence, and office communication.
8. General Office Tasks: Perform general office duties such as answering phones, managing emails, coordinating meetings, and ensuring office organization.
9. Other duties as assigned to support the smooth running of the office.

Qualifications:

1. Proven accounting experience, including accounts payable/receivable and reconciliations.
2. Proficiency in QuickBooks and other accounting software.
3. Previous experience in office management, administrative support, or a similar role is preferred.
4. Strong organizational skills and attention to detail.
5. Ability to multitask and prioritize effectively.
6. Excellent communication skills, both written and verbal.
7. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office software.
8. Comfortable working independently and as part of a team.
9. A flexible, positive attitude and ability to adapt to changing needs.
10. Willingness to work around school schedules if needed.

Work Environment:

1. This is a part-time position with flexible working hours. We are happy to work with the candidate's school OR home-life schedule and offer a supportive, collaborative environment with the opportunity to contribute to various aspects of office management.