Reports To

Chief Operating Officer

Job Summary

The HR Assistant, under the direction of the COO, will primarily be responsible to maintain accurate, up-to-date, and complete personnel records. This position will monitor human resources related documentation to ensure accuracy, consistency, and relevance to business processes. This role will also ensure compliance with relevant employment and occupational health and safety legislation.

Job Duties

• Maintain accurate, up-to-date, and complete personnel records

• Monitor human resources related documentation to ensure accuracy, consistency, and relevance to business processes

• Ensure compliance with relevant employment and occupational health and safety legislation

• Draft memoranda, correspondence, policies, reports, proposals, job descriptions, policies, and other employment documentation

• Prepare and post notices and advertisements, and collect and screen applications

• Perform the orientation/onboarding of new hires and the training of all employees

• Check prospective employee references

• Participate in selection panels to evaluate candidates

• Maintain human resources information and related records systems in compliance with applicable legislation

• Stay abreast on compliance requirements and industry best practices; recommend changes or modifications to existing policies and programs to remain in compliance; and adopt best practices where feasible

• Conduct exits interviews with resigning employees to gain a more in-depth understanding as to why they are resigning

Work Conditions

• Interaction with others under varying circumstances-including situations of a highly sensitive nature

• Working in a busy office environment with frequent interruptions

• Interaction with employees, management, and the public at large

• Attendance and conducting of presentations