Office & Client Coordinator
Baretta Paving Company – Wainfleet, ON

About Us:
Baretta Paving has been proudly serving the Niagara Region and surrounding areas for over 60 years. Known for our quality work, reliability, and community roots, we handle everything from residential driveways to large commercial paving projects. We are a family-legacy company with a strong reputation and a relaxed, friendly work environment.

The Role:
We're hiring for a full-time position, starting with a 3-month trial to make sure it's the right fit for both you and the team.

We're looking for a friendly, organized, and self-sufficient Office & Client Coordinator to join our crew. This role is perfect for someone who enjoys keeping things running smoothly, works well independently, and can juggle multiple day-to-day tasks with ease.

Key Responsibilities:

• Answer phone calls and respond to emails
• Schedule estimates and coordinate with sales
• Manage daily office duties and correspondence
• Handle project schedules, invoices, and follow-ups
• Assist with basic bookkeeping tasks
• Organize client's project photos and scanning handwritten estimates
• Data entry of customer calls and information

What We're Looking For:

• Hours: Monday to Friday, 8:00 AM – 5:00 PM
• Once you are comfortable with our daily operations, we can arrange one remote (work-from-home) day each week as long as calls are answered, tasks are completed and company needs are met
• Highly organized and detail-oriented
• Comfortable working independently in a casual, easy-going environment
• Proficient in MS Word, Excel, and online email services (Yahoo, Gmail, etc.)
• Proficient with Google Sheets/Docs, Jobber, Dext, and comfortable using similar software on both desktop and smartphone apps.
• Comfortable learning new apps or tools that help streamline estimates, sales coordination, and client communication.
• Able to navigate online platforms and be tech-savvy as we migrate into more digital systems
• Can navigate in QuickBooks if required for booking keeping role or data entry
• Strong communication skills and a customer-focused attitude; history of administrative or office experience preferred.

Perks:

• Relaxed work environment with potential for a hybrid schedule (1 remote day per week once established)
• Pet-friendly workplace – Family pets are welcome at the office
• Gas/Public Transit discount available for those traveling from a distance
• Additional perks and benefits, such as health and dental coverage, may be available with a longer-term or permanent full-time position
• Opportunity to grow with an established and reputable company

If you're the type of person who likes to stay on top of things and enjoys being the go-to person in the office, we'd love to hear from you!