We're looking for a high-detail, process-driven operator to run the engine room of a top-ranked Toronto real estate team. You'll manage every listing-to-close checklist, keep our compliance bulletproof, and fully own the systems that make our growing team run smoothly.

This is the foundation seat for the next phase of our business.

The right hire is:

• Process‑obsessed - loves checklists and nothing slipping through the cracks
• Deadline‑driven - comfortable chasing lawyers, agents, and clients so that transactions close
• Real Estate-fluent - possesses a deep understanding of residential real estate
• Dad Joke-positive - enjoys dry humour

Applicants must be located within a 30-minute drive from 1 East Mall Crescent, Etobicoke, ON, and be able to work in the office. All other applicants will not be considered.

Applicants without real estate operations/admin experience (salespeople do not count) will not be considered.

$65,000 - $75,000 yearly

Operations & Systems

• Maintain and refine SOPs for every process (listings, buyers, closings, etc.)
• Manage CRM (input, tagging, campaigns, data integrity)
• Maintain and develop the Operations Manual and training portal for new team members
• Manage business tools: Asana/Monday, Follow Up Boss, Google Drive organization, bookkeeping, and transaction tracking

Transaction Management & Compliance

• Oversee all contracts from listing to close: draft paperwork, gather signatures, upload to MLS, track deposits, and keep FINTRAC/TRESA files 100% clean
• Follow up with lawyers, co-op agents, and clients to keep deals moving smoothly

Nice to Have

• Coordinate vendors (photographers, stagers, painters, sign installers)
• Create postcards, brochures, feature sheets, and newsletters (templates provided)
• Assist with client appreciation events (venue booking, logistics, invitations)
• Support business planning, take meeting notes, and manage agendas

To be considered, candidates must have/be:

• 3+ years of real estate operations and/or transaction management experience
• Must be located in Etobicoke, ON, and able to work in the office
• Access to a reliable vehicle
• Track record of creating and implementing systems
• Detail-oriented, organized, and efficient
• Strong prioritization skills
• Tech-savvy

A 2024 ReMax Professionals Top 10 agent, David is proactive, strategic, and communicative. His results speak for themselves, being in the Top 1% of the Toronto Real Estate Market.

Coaching and education are core values of David's and are shared with clients, colleagues, and the team. To David, nothing is more important than relationships.

In his spare time, he enjoys stand-up comedy, cooking, and combining those interests to make people laugh with their mouths full.

Client-facing vision: We're creating a team where clients feel extremely well‑cared for, every detail reflects quality, we are fierce and respectful negotiators, go the extra mile, and prioritise relationships above all else.

Team-facing vision: We're creating an environment where ambitious, supportive, like-minded people excel. They feel valued, are well-compensated, take pride in their work, and never want to leave.