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Rexel Canada Electrical Inc. is a world leader within the electrical distribution market. We operate in 38 countries, conduct business through a network of 2,300 branches, and rely on the support of 30,000 employees internationally to provide electrical solutions and equipment within the industrial, residential, and commercial sectors. Throughout the world, Rexel is accelerating electrical advances in close collaboration with its customers and partners. Rexel Canada Atlantic, a division of Rexel Canada Electrical Inc., is a leading-edge electrical wholesale distributor with 18 branches across the Maritimes and Newfoundland & Labrador.

General Accountability

The incumbent is responsible for efficiently quoting all new jobs that are out for tender and to determine specifications are achievable and profitable to the company so as to generate a lucrative client base and increase product awareness. The incumbent is accountable for obtaining requests for quotes from contractors and sales representatives and to coordinate the layout of the specifications. The Quotations Specialist is responsible for investigating manufacturer coverage and negotiating with a variety of suppliers to obtain pricing terms and delivery schedules. He/she is responsible for ensuring delivery deadlines are observed and received according to terms of contract.

Summary

The Quotations Specialist is in direct contact with customers and the sales force. Responsible to assess the job requirements and determine the best possible price for the customer and the company to generate a lucrative customer base.

Supervisory Responsibility

No direct or indirect supervisory responsibilities are applicable for the Quotations Specialist. The Quotations Specialist carries out his/her responsibilities in accordance with the Company's policies and the applicable laws and regulations.

Essential Duties and Responsibilities

Essential duties and responsibilities include the following. Other duties may be assigned.

1. Obtains request for quotes: Obtains request for quotes from contractors, sales representatives, and the Bid Deposit to quote for available jobs. Analyzes specifications and determines if requirements are achievable and profitable to the company. Coordinates the layout of the specification and organizes product requirements on spreadsheets. Maintains contact with customers to introduce products and services available and build a lucrative business relationship.
2. Investigates manufacturer coverage: Investigates manufacturer coverage of products and examines price, delivery, and availability. Sends applicable specifications to the manufacturer. Negotiates with a variety of suppliers to obtain pricing terms and delivery schedules. Coordinates the quotation with various suppliers to organize a complete package for the customer. Compiles cost prices for the customer to achieve a competitive edge while maintaining established profit margins. Ensures job bids are received within specified deadlines.
3. Maintains customer relations: Maintains constant relations with customers to compare proposed bids with competitors in the industry. Generates information from the contractors to determine if the proposed bid package will be used. Evaluates the job-closing list to determine status and compare price ranking of competitors.
4. Ensures delivery terms: Ensures strict delivery terms are observed and received for accepted bids by the suppliers. Confirms delivery and coordinates schedules with the customer. Arranges type of transportation depending on account specifications. Issues billing for goods received and ensures payment for delivered material.

Human Resources

Not responsible to coordinate and oversee the work activities of others.

Asset Management

• Analyzes bid proposals to ensure competitive pricing and contracts are developed to generate client base. Negotiates pricing terms with suppliers to ensure a competitive edge over products. Notifies Sales and Marketing Manager if bids are lost to competitors due to large variances in pricing terms or product availability.

Budget & Financial Control

Not responsible for budget or financial control within the applicable area.

Qualification Requirements Education / Experience

High School education plus a minimum of three (3) years related experience in the industry, or the equivalent combination of education and experience.

Language Skills

Ability to read instructions and memorandums and interpret product specification sheets. Ability to write routine reports and correspondence to customers. Ability to speak effectively over the telephone to customers and provide product knowledge and information. Also required to utilize negotiating techniques.

Strategic Competencies

1. Business Acumen: Knowledgeable in current and possible future policies, practices, trends, and information affecting his/her business and organization; knows the competition; is aware of how strategies and tactics work in the marketplace.
2. Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; talks and acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
3. Decision Quality: Makes good decisions without considering how much time it takes based upon a mixture of analysis, wisdom, experience, and judgment; most of his/her solutions and suggestions turn out to be correct and accurate when judged over time; sought out by others for advice and solutions.
4. Drive for Results: Can be counted on to exceed goals successfully; very bottom-line oriented; steadfastly pushes self and others for results.
5. Functional / Technical Skills: Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
6. Informing: Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit, and/or the organization; provides direct feedback and information to individuals so that they can make accurate decisions; is timely with information.
7. Listening: Practices attentive and active listening; has the patience to hear people out; accurately restates the opinions of others even when he/she disagrees.
8. Negotiating: Can negotiate skillfully in tough situations with both internal and external groups; can settle differences with minimum noise; can win concessions without damaging relationships; can be both direct and forceful as well as diplomatic; gains trust quickly of other parties to the negotiations; has a good sense of timing.
9. Organizational Agility: Knowledgeable about how organizations function; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures.
10. Perseverance: Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance or setbacks.
11. Planning: Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; develops schedules and task/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results.

Health and Safety

Must follow and comply with all health and safety policies, procedures, and regulations, which can be found in the Rexel Canada Health & Safety Manual.

Measurements

Incumbent is evaluated on effectively quoting new jobs out for tender and evaluating the specifications of the job. He/she is also evaluated on product knowledge, generating a lucrative client base, and sourcing products with suppliers. Also evaluated on negotiating with suppliers and obtaining the contracting job and expediting in a quick and effective manner to the customer.

How to Apply

• If this is the right position for you, click apply.
• If you require any accommodation in the application process, please contact us with the “Need Help” button in Fitzii.
• We thank all candidates for their interest. However, only those candidates selected for interviews will be contacted.
• Please visit www.rexel.ca for other career opportunities.