Are you a highly organized, proactive, and experienced Executive Assistant looking to take on a role where you can make a real impact? Our client is seeking an Executive Assistant to support three partners at a leading national professional services firm in their growing Cobourg office. This is a newly created position, offering the chance to shape the role and be a trusted extension of the leadership team.
With over a dozen offices across Canada, this firm operates under a unique franchise-style model—each office independently owned, yet united under one national brand and website. The Cobourg location is home to a tight-knit team of 12–14 professionals, and this role is a vital part of their growth and operational success.
What You'll Do
As the Executive Assistant to the Partners, you will:

• Provide full executive support to three senior partners, including calendar and inbox management
• Draft and edit proposals, reports, and client communications with precision
• Coordinate meetings, manage internal communications, and support office events
• Handle billing support, light office management, and document preparation
• Anticipate partner needs, take initiative, and act as a liaison between the Cobourg office and national resources
• Support special projects such as partner transitions and strategic initiatives

What We're Looking For
We're seeking someone who is:

• Experienced: 10+ years in administrative roles, including 2+ years supporting executives
• Proactive and Self-Directed: You take ownership and know what needs to be done before being asked
• Detail-Oriented and Tech-Savvy: You're skilled with Microsoft Office Suite (especially Outlook, Excel, PowerPoint); familiarity with SharePoint is a plus
• Emotionally Intelligent: You can navigate different personalities and work styles with ease
• Client-Focused: You deliver exceptional service internally and externally
• Industry-Savvy: Experience in professional services (e.g., accounting, legal, finance) is preferred but not required

Why Join Us?

• Impact: This is a high-visibility role where your contributions will be essential to the success of the leadership team
• Culture: Work with kind, collaborative, and driven professionals in a supportive environment
• Growth: Be part of a national firm with expanding reach and evolving service lines
• Compensation:
• Up to $90,000 base salary, depending on experience
• Full benefits starting Day One (100% employer-paid)
• RRSP matching from 2% to 5% based on tenure
• 3 weeks vacation, plus summer Fridays and banked time
• Paid overtime (time-and-a-half for hours over 44/week)

Work Structure

• Location: 100% on-site in Cobourg
• Travel: Minimal; occasional meetings at nearby offices (mileage reimbursed)
• Office Culture: Professional yet relaxed, with a high standard of client service

How to Apply
This is a unique opportunity to be part of a close-knit team within a respected national brand. If you're an Executive Assistant who thrives in a dynamic, multi-leader environment and loves being the go-to problem solver, we want to hear from you.
Apply today and take the next step in your EA career!
At The Talent Company, we recognize the value of different perspectives and experiences to prompt innovation, spark creativity, and solve problems. As an equal employment opportunity organization, we do not discriminate against any employee or applicant for employment based on race, Aboriginal peoples, members of visible minorities, sex, age, national origin, religion, sexual orientation, gender identity, persons with disabilities, or any other categories protected by law.

We are committed to Equal Opportunities and welcome applications from all sections of the community. Please let us know by emailing [email protected] if an adjustment or adaptation is required at any stage to support you during the recruitment journey.