PTWis a leading industry solutions provider delivering construction, fabrication, and maintenance services. Our network extends across Canada and the United States. We have workforce of talented people proud of the safe and reliable work we perform for our customers every day. We create and deliver innovative industrial solutions to customers in the agricultural, mining, oil and gas, petrochemical, pulp and paper, nuclear and renewable energy industries.

PTW is hiringaSite Administrator to join our team.This is an on-site position, with the work location dependent on the specific project. When not working on-site, the role will operate out of either our Calgary or Edmonton office.

A DAY IN THE LIFE

• Accounts Receivable/Accounts Payable (AR/AP) duties for assigned construction projects/clients.
• Generates and processes customer invoices for both maintenance and construction work and submits to customers' invoicing e-portal systems.
• Troubleshoots billing discrepancies and submission issues.
• Ensures invoices match provided backup documentation and are consistent with customer pricing.
• Ensures payroll for consultant time is appropriately captured on project invoices.
• Generates, maintains and performs reconciliation of customer statements.
• Performs billing activities in accordance with control requirements and receivables policies.
• Maintains accounts receivable data and customer files.
• Interfaces with credit and collections to contribute to delivery of collections targets.
• Completes ad-hoc projects and reports relating to Accounts Receivable.
• Assists with month end A/R procedures as well as external and internal audit information requests.
• Ensure accuracy of daily work tickets are completed and submitted and support the recording/tracking of work tickets to facilitate accurate customer invoicing.
• Facilitate the accurate completion and submission of changes to construction employee's billing trade codes, wage adjustments, and employment releases.
• Support/assist with time entry for hourly construction employees. Proactively solicit completed and signed time sheets from supervisors for submission to corporate payroll department for processing. Ensure time sheets are accurate, corrections are made (if required) and reflect the correct billing codes.
• Prepare reports and maintain records/files related to administrative and accounting responsibilities.
• Completes construction/project documentation as required.
• Maintain records of 3rd party time and equipment and verify the accuracy against vendor invoices
• Manage a variety of documentation requirement including site/client specific correspondence
• Other admin duties as required

EXPERIENCE REQUIREMENTS

• Grade 12 graduate with preference given to those with relevant post-secondary education.
• Must be willing to travel and be onsite.
• 3+ years' experience in an administrative or accounting role.
• Advanced skills in MS Office (Excel, Word, PowerPoint and Outlook).
• Previous experience and knowledge of the construction or oil and gas industry is preferred.
• Exceptional time-management skills; ability to prioritize and execute multiple tasks quickly.
• Perform required duties in a safety conscious manner.

Why PTW?

Competitive Wages and benefits plans |RRSPprogram available |Quality work | Safety and quality are built into everything we do | Safety Training and PPE provided | Consistent work | Opportunity for advancement | Learning and development | Opportunities to travel, stay local or relocate | Team atmosphere | People-focused company

ADDITIONAL INFO

PTW is an equal opportunity employer and we are committed to achieving greater accessibility by providing accommodation for people with disabilities during our hiring process. Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian job openings must be authorized to work in Canada. Please apply online not at the local branch.