Procurement Virtual Assistant Oil & Gas Sector (Remote)

Location: Remote (supporting Canadian/US time zones)

Employment Type: Contract / Freelance (3040 hours/week)

Salary Range: $22-$30 CAD/hour (depending on experience)

About the Company

Our client is a mid-sized oilfield services provider operating across Western Canada and the U.S., specializing

in upstream exploration support and pipeline infrastructure. We are seeking a detail-oriented and experienced

Procurement Virtual Assistant to support our purchasing, vendor coordination, and material management efforts.

Key Responsibilities

Procurement & Purchasing Support

- Process and manage purchase orders (POs) in SAP or procurement management systems

- Assist with vendor selection by comparing quotes, availability, and delivery timelines

- Liaise with internal teams (maintenance, logistics, field engineers) to clarify material needs

- Maintain accurate supplier records and approved vendor lists

Inventory & Material Tracking

- Track equipment and materials inventory to ensure adequate supply for field operations

- Coordinate with site managers to forecast procurement needs

- Monitor delivery schedules and follow up with vendors to prevent delays

Vendor Communication

- Communicate with suppliers to request quotes, negotiate terms, and track shipments

- Ensure invoice and shipping documents are aligned with delivery and contract terms

- Build and maintain good working relationships with vendors

Documentation & Reporting

- Maintain digital files: contracts, POs, invoices, certificates, MSDS, etc.

- Prepare weekly procurement status reports

- Assist in audits or compliance reviews related to procurement documentation

Qualifications

24 years of experience in procurement, purchasing, or supply chain, preferably in oil & gas or heavy industry

Strong knowledge of procurement processes (RFQs, POs, vendor vetting)

Familiarity with ERP systems (SAP, Oracle, or similar)

Excellent command of Microsoft Excel or Google Sheets

Strong communication skills and fluency in English

Self-motivated and highly organized with strong attention to detail

Tools Youll Use

SAP (or other ERP/procurement software)

Microsoft Office (Excel, Word, Outlook)

SharePoint or Google Drive for file management

Zoom / MS Teams for meetings

Work Hours

Must be available at least 4 hours/day during Canadian (MT/CT) business hours

Occasional meetings with procurement leads and site managers

Interested?

Send your resume to: [email protected]

Or message us on WhatsApp: (+63)-976-569-4599

Tag someone who fits the bill or share this post!