We are seeking an organized and proactive MEP Project Coordinator to join our growing team. Under the supervision of Mechanical, Electrical and Plumbing (MEP) Project Leads, the MEP Project Coordinator will assist with some or all Project Lead duties, as well as support the broader MEP team with project-related tasks as needed. This may include supporting projects through all stages of design and construction. The Project Coordinator will work in our London or Kitchener office.
Company Summary:
Join the dynamic team at SBM, a leading multi-disciplinary engineering firm renowned for its innovative and collaborative approach to building solutions. With a vibrant culture that fosters personal growth and forward-thinking, we're on the lookout for passionate professionals to expand our team.
At SBM, our core values of drive, humility, and balance shape everything we do. We believe in ambitious goals, learning from one another while maintaining a healthy work-life harmony.
Located in London and Kitchener, SBM serves a diverse range of private and public sector clients across Southwestern Ontario. We offer a wide range of services including Geomatics, Planning, and Civil, Structural, Mechanical, and Electrical engineering. Our team of over 130 dedicated experts—including engineers, trainees, technologists, planners, and support staff—thrives in an energetic environment where creativity and collaboration are at the forefront.
If you're eager to grow and make an impact, SBM is the place for you!
Duties and Responsibilities:

• Assist with proposals.
• Support projects from the initiating to closing phases.
• Organize and lead all internal project meetings.
• Manage all project communication, both internal and external.
• Manage all project action items.
• Serve as a main point of contact with project stakeholders, along with Project Leads, delivering outstanding client service and support.
• Attend and contribute to weekly SBM Project Lead meetings, or support Project Leads in preparation for these meetings.
• Support Project Lead to plan, execute, monitor, and control project priorities to ensure delivery within budget and schedule.
• Attend and contribute to project meetings.
• Facilitate project coordination between internal and external stakeholders.
• Complete divisional invoicing for assigned projects according to the invoicing schedule.
• Carry out project close-out duties, including issuing final general conformance letters, preparing final invoices, supporting the finance team with collections, documenting lessons learned and sharing them with the team and division, sending client satisfaction surveys, etc.
• Build trusting relationships with new and existing clients; consistently deliver on commitments.

Qualifications:

• Working towards a Project Management Professional (PMP) designation considered an asset.
• 2+ years of experience in an engineering consulting and/or construction environment considered an asset.
• Strong understanding of client needs and relationship-building.
• Ability to ask insightful questions and uncover the "why" behind challenges.
• Strong organizational and problem-solving skills, with a demonstrated ability to overcome obstacles and deliver results.
• Exceptional written and verbal communication skills, with the ability to clearly convey complex ideas.
• Proven ability to manage multiple projects at various stages, while maintaining momentum and focus.
• Meticulous attention to detail, with a strong commitment to accuracy, consistency, and structured organization.
• Self-motivated and independent, while also excelling in collaborative, team-oriented environments.
• Agile and adaptable, able to pivot quickly in response to shifting priorities and dynamic project needs.
• Committed to continuous growth, actively seeking opportunities for professional and personal development.

What We Offer:
This is a full-time, in-office position. At SBM, we prioritize a positive work culture, believing that strong relationships with our employees lead to exceptional customer service and outstanding results for our clients.
Enjoy a balanced 40-hour workweek of 8am-5pm Monday-Thursday and an early finish at 2:30pm on Fridays. Join us in an environment where collaboration, support, and personal growth are at the heart of everything we do.
Employees Also Enjoy:

• Competitive Salary Based on Experience
• Performance Bonuses
• Annual Incremental Vacation Increases
• Health Benefits Plan
• RRSP Matching (4%) Program
• Paid Overtime
• Paid Sick Days
• Flex Time
• Professional Development Budget
• Engaging work environment
• Opportunity to build great relationships
• Career Growth and Development
• Regular Social and Team Buildings Events
• Passionate and enthusiastic team that encourages growth

To Apply:
All qualified applicants should apply through our online application system.
References are to be made available upon our request.
SBM is an equal opportunity employer. All suitably qualified applicants will receive consideration for employment in accordance with relevant governing laws. We thank all applicants but only those selected for an interview will be contacted. Throughout the selection process, accommodations for applicants with disabilities are available upon request. If required, please notify SBM.
SBM utilizes a third-party recruitment software to source, screen, and track applicants that may be subject to AI use. Outside of this, SBM does not actively use AI to screen, select, or hire candidates.
Date Posted: July 22, 2025
Posting Close: None.

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