Position Summary
Job Type: Full-time, permanent
Hours of work: 8:30am 4:30pm, Monday to Friday
Department: Human Resources
Reports to: Human Resources Manager
Working with the HR team, the HR Assistant provides administrative and operational support to the HR department across various HR functions. This role maintains accurate records, assists with recruitment and onboarding processes, enters data into the Human Resources Information System (HRIS), and helps to ensure efficient day-to-day operations of the HR department.
Key Responsibilities
Performs all duties and responsibilities in accordance with Tlaamin laws, regulations, policies, practices, and procedures as directed by Human Resources Manager. Maintains confidentiality as required pertaining to Citizens, clients, employees, and general matters of the Nation.
- Assists with preparing and posting job opportunities on the applicant tracking system and various external platforms.
- Coordinates interviews including communicating with the hiring panel and applicants, sending calendar invites and materials, booking rooms etc. Assists with reference checks as directed.
- Maintains the recruiting tracking spreadsheet and recruiting files.
- Coordinates the criminal records check process for new hires.
- Prepares employee onboarding packages through the HRIS. Tracks and follows up to ensure all onboarding steps are completed.
- Works with the HR team to ensure the payroll team has all applicable employee related information and documentation each pay period.
- Enters and updates employee data in the HRIS, including new hires, changes, leaves, benefits information and training records.
- Maintains accurate and confidential employee files and records, both electronic and paper systems as required, in compliance with records retention policies and privacy legislation.
- Provides administrative support to the HR team including assistance with preparing documents, presentation materials, communication materials.
- Responds to standard employee and manager inquiries (HRIS requests, policy clarification, standard benefits information) and refers non-standard requests to the appropriate HR team member.
- Serves as a member of the social committee and assists in coordinating staff activities and events.
- Provides administrative support to the Health & Safety committee including recording meeting minutes.
- Works as a member of the HR team to support HR plans and programs and department goals.
- Other duties as assigned.
Qualifications
Training, Education, Experience
- Grade 12. Additional post-secondary courses or Certificate in Human Resources, Business Administration or a related field is preferred.
- Minimum 2 years of administrative experience working with confidential information.
- Experience working with a Human Resources Information System (HRIS) and Applicant Tracking System is an asset.
- Class 5 Drivers License and acceptable Drivers Abstract.
- Acceptable Police Information Check.
Knowledge, Skills, Abilities
- Strong knowledge of administrative practices including records management.
- Demonstrated ability to handle sensitive and highly confidential information with discretion, always maintaining confidentiality.
- Exceptional attention to detail with strong organizational and time management skills.
- Ability to take accurate and succinct meeting minutes.
- Ability to build and maintain strong relationships with employees, managers, and community.
- Effective communication skills, both written and verbal.
- Intermediate to advanced computer skills in MS Office.
- Ability to assist with the creation of well-designed presentations and HR communication material - combining an eye for design with strong IT skills.
- Strong cultural sensitivity, with a genuine respect for Tlaamin culture, traditions, teachings, and protocols.
Working Conditions
Work is performed primarily in an office environment.
How to Apply
Please apply by uploading your resume and cover letter to: https://tlaaminfirst.bamboohr.com/careers/238
Or
Drop-off/mail Attention: Human Resources Department, Tlaamin Nation, 4779 Klahanie Rd, qathet, BC, V8A 0C4
Closing Date: July 31, 2025
We thank all applicants for their interest, however only those shortlisted will be contacted.