Note: Candidate is required to come in office 3 days a week

Must haves:

• Experience providing program co-ordination support for a large, diverse program with an established program management framework

Description

Specialized IT Consultant Requirements

Background Information

• Supporting the Ministry of Transportation (MTO) and the Ministry of Labour, Immigration, Training and Skills Development (MLITSD), the Labour and Transportation I & IT Cluster is expanding on its digital and data transformation journey through innovation, data sharing, modernization of its legacy IT systems and modernized business processes creating more choice through on-line digital channels. The ministry will continue to leverage digital and data assets more effectively to meet expectations of modern clients, while taking clear steps to protect people's online privacy, rights and the adoption of emerging technologies that leverage data.
• MTO Data and Information Services (MDIS)
  • MDIS establishes the foundation for an organization that is data-driven, innovative, client focused and future ready. MDIS will empower MTO to capitalize on existing data and improve information sharing with stakeholders.
  • MDIS compliments Ontario's Digital and Data Strategy, which is intended to explore new opportunities for the use of MTOs data assets across the province.
  • MDIS has adopted an Agile, product-centric approach to delivery of products and services.
  • The implementation and outcomes for the strategy are dependent on the activation of new or enhancement to existing Ministry capabilities. The MTO Data and Information Services defines capabilities that are necessary to realize the MDIS outcomes,
  • This Action Plan document expands on these capabilities, defining specific goals, benefits, and approaches to activate these capabilities for MTO. These capabilities are being iteratively activated over specific strategic time horizons following executive approval. Iteration allows for adjustments, integration with other parallel capability activations, and provides responsiveness to evolving business priorities goals and MTO Organizing for Success initiatives.
  • The ministry requires a Coordinator to support and coordinate various streams of work to support the expansion of data and information services and analytics across both client ministries including monitoring timelines and maintaining MDIS schedule.

Responsibilities/Assignment Deliverables

• Support t the operational delivery of data and analytics services by:
• (1) Coordinating various streams of work and meetings
• (2) Develop a centralized Data and Information framework for MLITSD, and
• (3) Support planning and implementation of new and enhanced data products and services
• The consultant shall perform the following Services and Deliverables:
  • Schedule, attend and facilitate in planning and collaboration meetingsDocument and follow up on important actions and decisions from meetings
  • Support the team in the preparation of necessary presentation materials
  • Support team in ensuring that project deadlines are met
  • Undertake project tasks as required
  • Maintain MDIS artefacts in alignment with the established program management framework and methodologies
  • Ensuring all documentation is maintained appropriately
  • Provide support for program governance activities
  • Co-ordinate and contribute to reporting and briefing materials for various levels of management
  • Support MDIS teams in the identification and management of issues and risks
  • Support MDIS teams in sprint planning and tracking using collaboration management tools
  • Create and maintain comprehensive supporting documentation as required
  • Resource may be assigned to additional and/or other projects as required

Skill Set / Experience Required

• Experience providing program co-ordination support for a large, diverse program with an established data services framework
• Experience with identification of risk events and issues before they occur so that proper mitigation strategies can be developed
• Experience with co-ordinating and contributing to reporting and briefing materials
• Experience with creation of diagrams to visualize and specify requirements and/or concepts
• Experience with advising on business analysis policies, processes, best practices and standards
• Excellent analytical, problem-solving and decision-making skills
• Strong interpersonal skills capable of maintaining strong relationships
• Strong presentation, verbal and written communication skills
• Solid organization and multitasking skills
• Ability to pay attention to detail and think ahead
• A team player with a track record for meeting deadlines and delivering high profile, complex initiatives
• Experience in the use of collaboration management tools
• Understanding of Agile Methodology and frameworks
• Experienced user of MS Office toolset including Microsoft teams
• Knowledge of Ontario Digital First strategy
• Knowledge of OPS I&IT standards and best practices
• Knowledge of Project management best practices

Criteria for Evaluation

Project Coordination and Planning - 40%

• Experience providing program co-ordination support for a large, diverse program with an established program management framework
• Experience with identification of risk events and issues before they occur so that proper mitigation strategies can be developed
• Experience with co-ordinating and contributing to reporting and briefing materials
• Experience with creation of diagrams to visualize and specify requirements and/or concepts
• Experience with advising on business analysis policies, processes, best practices and standards
• Excellent analytical, problem-solving and decision-making skills

Soft skills - 30%

• Strong interpersonal skills capable of maintaining strong relationships
• Strong presentation, verbal and written communication skills
• Solid organization and multitasking skills
• Ability to pay attention to detail and think ahead
• A team player with a track record for meeting deadlines and delivering high profile, complex initiatives

Technical Skills - 25%

• Experience in the use of collaboration management tools
• Understanding of Agile Methodology and frameworks
• Experienced user of MS Office toolset including Microsoft teams

OPS Experience - 5%

• Knowledge of Ontario's digital strategy
• Knowledge of OPS I&IT standards and best practices