Office Administrator - Vaughan

About the Role:

The Office Administrator is the first point of contact for external clients and internal employees in our GTA office. You are a highly motivated team player who thinks outside of the box and has the drive to improve processes. You value prioritization and while your colleagues are focusing on individual tasks, your focus is on the larger goals. You are a proactive individual and know how to get tasks across the finish line with minimal guidance and oversight. Your clear communication skills and allow you to delegate tasks and maintain external and internal relationships. You value the opportunity to be treated as a professional and are seeking a position to work directly with senior management to advance your career.

Why Choose TCG?

TCG is a leading multidisciplinary consulting firm. In addition to a fulfilling career, we offer:

• Competitive salary with a raise structure based on performance
• A bonus structure based on performance
• Flexible working hours and short day Fridays all year long
• A full health benefit program at no cost to employees including dental
• Phone allowance depending on its use
• Company sponsored Social Events/ trips within or out of the country
• Company sponsored educational courses hosted by third parties throughout the year
• In-house training with various staff.
• Paid mileage for travel to anywhere work related

Requirements:

• Ability to take responsibility for the smooth operation and organization of the office and clerical duties
• Must have a positive Customer Service approach and be detail-oriented
• Effective interpersonal skills with clients and team members
• Works well under pressure and is able to multi-task
• Excellent verbal and written English communication skills
• Self-motivated with a positive attitude and good work ethic
• Good computer skills with knowledge of MS Office (Word, Excel, Outlook and Teams)
• Good time management and organizational skills; able to meet deadlines
• Ability to work well with limited supervision
• High school diploma
• Experience as an office assistant or other related field

Duties:

• Organizing the office including the front-desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors
• Creating and documenting office processes
• Performing general administrative tasks, such as answering and directing phone calls; handling email, faxes, files, meeting minutes, mailings, and deliveries; and coordinating meeting-room calendars; sorting of credit card receipts; coordinating CCDC binder printing; proof-reading documents
• Tracking and reporting various company KPIs
• Scheduling and planning meetings and appointments, staff performance reviews; recording minutes of company meetings; participating in company committees as required
• Completing client compliance forms & contracts
• Assisting with tracking & managing staff security clearances, licenses, registrations, training and other certifications as required
• Coordinating and assisting with events such as Lunch and Learn sessions, team building events
• Monitoring inventory of all office and kitchen supplies ensure all supplies are well stocked by facilitating the purchase of office supplies and equipment
• Assisting with orientation and onboarding of new staff
• Maintaining cleanliness and organization of office common areas including kitchen
• Acting as liaison to external IT company
• Providing ad-hoc support to other staff members as needed

Our Recruitment Process:

• A preliminary video call with the Manager, Human Resources
• An in-person interview with a member of the Executive Team
• A final meet and greet with our company President
• References and Background Check
• Presentation of an Offer of Employment

Our firm culture is based on trust. We do not micromanage, and we expect our employees as professionals to be responsible for their agenda and timing. We are flexible in all aspects of our work and schedules within reason. We believe in a work-life balance and strive to create a work environment that fosters creativity. We're an equal opportunity employer.All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.