Closed
Immediate for Hire
Are you looking for a place where you can help people, do meaningful work, and grow as part of a positive, collaborative team? Are you creative, enthusiastic, and excellent at building meaningful relationships? Join Water First, a passionate and growing organization supporting sustainable access to safe, clean water in Indigenous communities.
Water First is a Canadian charity that partners with Indigenous communities across Canada to help address the water crisis through education, training, and meaningful collaboration.
We seek an Equipment Manager to report to the Director of Programs.
This is an in-office role, Monday to Friday, based out of our Creemore, Ontario office.
Start Date: March 2025
Wage: $66,400 - $81,400 per annum
Water First supports progressive labour policies, including:
- Flexible hours
- Health benefits
- Defined benefit pension plan
- Generous paid vacation
The Equipment Manager oversees the organization and maintenance of equipment, vehicles, and facilities to ensure smooth operations supporting all programs and administration. This includes managing inventory, coordinating vehicle maintenance, monitoring building upkeep, and ensuring all assets are well-maintained and functional. The role also includes managing related external contracts and performing routine inspections to ensure the safety and readiness of facilities, vehicles, and equipment.
Responsibilities for this position include but are not limited to:
Equipment Management:
- Packing training and education program kits for all three program areas, ensuring lesson plan materials and consumables are accurately prepared according to provided lists
- Overseeing overall inventory management, including storage, organization, and restocking of equipment and office supplies
- Implementing and updating inventory software to track and manage assets
- Calibrating technical equipment as needed
Facilities Management:
- Managing contracts and agreements for services such as snow removal, groundskeeping, office cleaning, internet, and external storage
- Conducting weekly inspections of buildings and grounds, identifying maintenance or repair needs
- Overseeing waste management, including garbage, recycling, and compost disposal
- Coordinating necessary repairs and maintenance for grounds, office buildings, bunkies, appliances, HVAC systems, meeting technology (i.e. wall-mounted monitors), etc.
- Ensuring proper management of facilities equipment such as rakes, snow shovels and sheds
- Monitoring and securing building keys in a key safe
- Setting up and monitoring entry systems for staff, such as door keypads or lockboxes
- Maintaining organized and functional equipment spaces to ensure they are always "donor-ready" and in optimal condition
- Preparing buildings and grounds for events, ensuring event infrastructure is in place
- Managing miscellaneous tasks such as pest control, dump runs, and other miscellaneous tasks
Fleet Vehicles Management:
- Maintaining a vehicle maintenance log and coordinating routine maintenance for all vehicles in the fleet
- Managing vehicle repairs and coordinating tire changeovers (summer/winter)
- Monitoring vehicle cleanliness
- Overseeing staff vehicle bookings and ensuring proper sign-in/sign-out procedures
- Monitoring and securing vehicle keys in a key safe
- Ensuring vehicle collision reports are completed by the staff involved and their manager
- Ensuring mechanical incident reports are completed and that follow-up action/repairs are actioned
- Keeping the standard operating procedures (SOP) for vehicles up to date
- Renewing license plate permits for vehicles on an annual/bi-annual basis
- Monitoring the condition and safety requirements of boats and boat trailers, ensuring proper maintenance and safety equipment are in place
- Operating vehicles with a trailer attached, both forwards and backwards
Additional Responsibilities:
- Ensure all vehicles, equipment, and facilities comply with safety regulations
- Maintain an up-to-date understanding of operational needs and work collaboratively with program and administrative staff to support their objectives
- Perform other duties as required
The ideal candidate for this position will possess the following:
- A high school diploma is required
- Post-secondary education and/or additional training or certifications in facilities management or related fields would be considered substantial assets
- A minimum of 5 years of experience in the following:
- Experience in Equipment and Inventory Management: Proven track record in managing, organizing, and maintaining various equipment and supplies (i.e. water quality testing kits, printings, games, backpacks with small equipment, etc.). Utilization of inventory software to track assets is a plus
- Vehicle Maintenance and Management: Hands-on experience in maintaining and arranging for servicing of vehicles, including routine maintenance, coordinating repairs, managing vehicle records, and ensuring vehicle cleanliness and safety
- Facilities and Grounds Maintenance: Previous experience managing the upkeep of buildings and grounds. Knowledge of handling related service contracts
- Project Management and Coordination: Strong ability to coordinate and manage various tasks simultaneously, including scheduling maintenance, tracking inventory, managing vehicle bookings, and supporting onsite event setup
- Technology and Tools: Familiarity with the use of technology and/or software for inventory management, such as scheduling vehicle bookings and maintaining facility systems
- Strong interpersonal communication skills with internal and external stakeholders.
- Demonstrated ability to troubleshoot and resolve maintenance or operational issues quickly and efficiently
- Strong organizational skills and the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Expert-level writing and verbal communication skills
- Emotional maturity
- Ability to be extremely effective independently
- Proven ability to deliver the highest level of customer/client service
- Forward-thinking, seeking opportunities and proposing solutions
- Proficient in Microsoft Office (Outlook, Word, Excel, Teams, and PowerPoint) and Google Suite
- Flexibility to periodically work outside of regular business hours on an as-needed basis
- Class G Ontario drivers license with a clean driving record
- Strong cultural sensitivity and awareness
- A willingness to continually expand ones professional skill set, learn on the job, take on additional responsibilities as required and respond to and thrive in a dynamic work environment
- Personal qualities of integrity, credibility, and dedication to the mission of Water First
- Candidates must have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada under relevant provincial or territorial legislation and regulations
We would love to hear from you if you want to learn more about this exciting opportunity! Qualified Indigenous applicants are encouraged to apply.
Water First is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender, gender identity, sexual orientation, age, marital status, physical and or mental handicap or financial ability.
By following the Accessibility for Ontarians with Disabilities Act (AODA), Water First Education and Training strives to ensure that all recruiting processes are non-discriminatory and barrier-free. If you require accommodation, please advise us before attending an interview.
While we appreciate all interest, only those candidates selected for an interview will be contacted. Candidates will be required to undergo a criminal check as a condition of employment.