Coordinator, People & Culture

*About Us*: At Fnyx Aviation Services, we carry a global flag for aviation services here at home. Fnyx Aviation Services combines world-class aviation support service experience with local market expertise. Our company is built on a rich 25-year history of diversified operational support services in Canada and incorporates global aviation leadership experience. At Fnyx Aviation Services the pillars upon which we have built our corporate vision align with the principals of global best practice in aviation support services: * Efficiency in Service
* Excellence in Customer Experience Delivery
* Innovation
* Consistency
* Safety
* Value No matter what the engagement, at Fnyx Aviation Services, our people: * Are outgoing, engaging, empathetic and have integrity.
* Understand the big picture.
* Think critically and are action oriented.
* Are Knowledgeable and Capable Above all else, Fnyx Aviation Services believes in family values as a guiding principle. These values are central in the history and success of our company and will serve at the core of Fnyx Aviation Services moving forward. *Role Overview* Reporting to the Director, People & Culture, the Coordinator, People & Culture provides administrative and operational support to the P&C function, ensuring employee activities, processes, and records are completed accurately and efficiently. This role works closely with the P&C Business Partner for Aviation Services and is focused on supporting the Aviation Services team. *Duties and Responsibilities*: * Coordinate employee administration throughout the employee lifecycle, including new hire documentation, employment letters, employee records and exit documentation.
* Prepare and maintain employee documentation in accordance with established processes.
* Support the administration of immigration documentation and other employee records as required.
* Maintain accurate, complete and confidential employee files and information.
* Respond to routine employee and leader inquiries or direct requests to the appropriate P&C team member.
* Ensure employee documentation and administrative processes are completed accurately and within required timelines.
* Provide administrative support for recruitment activities, including preparing and posting job advertisements and working with external recruitment partners.
* Support resume screening, candidate interviews and interview coordination as required.
* Coordinate on-boarding and off-boarding administration to ensure employees have the necessary documentation and information.
* Coordinate administrative requirements related to employee benefits and provider communications (including enrolment documentation and changes).
* Administer absence claim documentation and processes related to WSIB and non-occupational absences.
* Coordinate information and documentation with the organization’s absence management provider, employees, leaders and the P&C Business Partners as required.
* Maintain appropriate records and follow up on outstanding documentation and administrative requirements.
* Provide administrative support for employee relations and labour relations matters, including meetings, documentation, correspondence, and follow-up actions.
* Assist the P&C Business Partner with proactive employee communications, workplace culture initiatives, and other workplace initiatives or issues as required.
* Prepare meeting notes and maintain confidential records.
* Support the consistent application of company policies and procedures.
* Escalate sensitive employee concerns, workplace complaints, and potential employment risks to the P&C Business Partner.
* Provide responsive and professional administrative support to the P&C Business Partners and leaders across the organization.
* Coordinate administrative activities and follow-up to support effective delivery of P&C programs and processes.
* Work collaboratively with the other P&C Coordinator to ensure consistent service, shared workload and continuity of support.
* Maintain knowledge of established P&C policies, procedures and administrative practices.
* Identify opportunities to improve administrative processes, documentation, reports, and service delivery.
* Handle confidential employee and organizational information with discretion and professionalism. *Qualifications:* * Post-secondary degree or diploma in Human Resources, Business Administration, Office Administration or a related discipline.
* A minimum of 2 years of experience in a P&C/HR administrative, coordination or general administrative role.
* Strong organizational skills and attention to detail, with the ability to manage multiple tasks and meet deadlines.
* Proficiency in MS Office applications, including Outlook, Word and Excel.
* Experience with ADP HRIS systems is an asset.
* Experience in supporting recruitment activities including job fairs and interviews.
* Strong written and verbal communication skills and a service-oriented approach.
* Ability to handle confidential and sensitive information with discretion and integrity.
* Ability to work collaboratively with colleagues, employees and leaders at all levels of the organization.
* Ability to work independently while contributing to a shared-service team environment. Job Type: Full-time, Permanent Salary: $50,000.00 to $55,000.00 per year Schedule: 8-hour shift Please apply in confidence to: Name Title Email address Please quote “Coordinator, People & Culture” in the subject line. We would like to thank all applicants, but only those invited to interviews will be contacted. No phone calls please. Fnyx Group strives to create a respectful, accessible, and inclusive work environment. Upon individual request, the hiring process will be modified to remove barriers to accommodate those with disabilities. Should any applicant require accommodation through the application, interview, or selection process please contact for assistance. Pay: $50,000.00-$55,000.00 per year Work Location: In person