Project Coordinator

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life. The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

The City of Calgary is seeking Project Coordinators to support the Chief Housing Office (CHO) in the effective delivery of capital and operational project portfolios. Supporting Project Managers and leadership, this position provides project coordination, project controls, communication, documentation, reporting, and logistical administrative support to help advance housing programs and initiatives.

The CHO leads The City's work to improve housing outcomes for Calgarians by advancing housing policy, strategy, funding, programs, partnerships, and advocacy. The team works collaboratively with internal business units, other orders of government, housing providers, and community partners to support increased supply, choice, and affordability of market and non-market homes. Primary duties include:

• Coordinate project activities and support the delivery of assigned capital and operational projects in accordance with corporate policies, procedures, and project management standards.
• Track and maintain project information related to scope, schedule, budget, quality, risks, issues, decisions, action items, and deliverables.
• Support project controls and financial administration, including cost tracking, invoice review, data validation, and updates to project management and reporting tools. Maintain accurate project records and ensure timely updates to scheduling and reports. Ensure documentation and records management complies with The City's corporate standards.
• Consolidate project information for dashboards, monthly reporting cycles, and presentations.
• Coordinate communication and information flow with internal teams, consultants, housing providers, and other interested parties to support timely decision-making and issue resolution. Maintain effective working relationships.
• Prepare meeting materials, agendas, minutes, action logs, dashboards, reports, presentations, and briefing materials for Project Managers and leadership. Facilitate meetings and communicate updates related to project progress.
• Conduct research, environmental scans, and monitoring of relevant housing trends, initiatives, news, and events; summarize findings and identify opportunities that support CHO priorities. Communicate analysis with relevant parties.

Qualifications

• A completed 2-year diploma in a related discipline, and at least 5 years of supporting project coordination, including: tracking scope, schedule, budget, quality, risks, issues, decisions, action items, and deliverables.
• Proficiency with Microsoft Office tools, including Excel, Teams, PowerPoint, and SharePoint; experience with cost tracking, invoice review, and project reporting is required.
• Knowledge of the housing sector in Calgary is considered an asset.
• Strong communication and relationship-building skills, with the ability to coordinate information flow among internal teams, consultants, housing providers, and interested parties.
• Highly organized and detail-oriented, with the ability to manage multiple priorities, follow up on commitments, and support timely issue resolution.
• Collaborative team player who can work effectively in a fast-paced environment and support Project Managers, leadership, and project teams.

Pre-employment Requirements

• Successful applicants must provide proof of qualifications.

Workstyle

• This position may be eligible to work from home for at least part of the time as one of several flexible work options available to City employees. These arrangements depend on the operational requirements of the role, employee suitability, and are subject to change based on operational needs and corporate direction.

Position and Pay Information

• Business Unit: Chief Housing Office
• Union: CUPE Local 38
• Position Type: 3 Permanent and 1 Temporary (up to 18 months)
• Compensation: Pay Grade 9 $41.49 - 55.51 per hour
• Hours of work: Standard 35 hour work week.
• Days of work: This position works a 5-day work week with 1 day off in a 3 week cycle.
• Location: 315, 10 Avenue S.E
• Audience: Internal/External
• Apply By: August 24, 2026
• Job ID: 315074