Word/Data Processing Clerk III - EOW Branch Administrative Clerk

This posting is for one (1) full-time Temporary position ending on or before April 30, 2027.

The Edmonton Police Service is seeking a highly organized and competent individual to provide administrative support to the Director in charge of Employee & Organizational Wellness Branch, as well as the Police Chaplain, On-call Chaplains, and Section Heads within the Branch. This position is responsible for ensuring the effective and efficient operation of the EOW Branch. This position requires excellent interpersonal, organizational, time management, financial and budget acumen, and multi-tasking skills.

Responsibilities:

• Assist with managing daily calendar and setting up meetings.
• Track day-to-day expenditures on the Branch financial spreadsheet, which correlates with the monthly financial variance reports.
• Take and transcribe minutes from the Bi-weekly Section Head Meetings and Quarterly Branch Meetings.
• Monitor the status of executive tracking sheets and briefing notes for divisional or executive approval.
• Maintain the CD/Vacation Scheduler and process weekly pay attendance records.
• Coordinate course/conference registrations, hotels, and flight bookings.
• Maintain the Discretionary and Administrative Leaves spreadsheet and process emails to Pay and Benefits once those leaves are approved by the Director.
• Process standby-pay forms, temporary acting appointments, membership renewals, petty cash reimbursements, car allowance claims, and monthly VISA statements for the Branch.
• Prepare and distribute funeral/memorial notifications to Divisions and Corporate Communications for any serving or retired EPS members who have deceased.
• Provide administrative duties for the Chaplain and On-call Chaplains, including:
  • Processing monthly invoices for services provided.
  • Preparing bereavement cards for signature.
  • Arranging catering for ASIST Workshops.
  • Distributing Certificates upon completion of the course.
• Perform other related administrative duties required by the Section Heads within the Branch.
• Arrange interviews for potential new psychologists for the EPS Provider Network Program.
• Coordinate the required paperwork to process Enhanced Security Clearance checks.
• Create new files submitted from psychologists.
• Track the number of sessions for each client and process extension requests when needed.
• Administer the preferred counselling network, including:
  • Building relationships with providers.
  • Setting up files and tracking information.
  • Processing invoices via ARIBA.
• Regular communication by email or phone with psychologists regarding:
  • Status of extension requests.
  • General inquiries.
  • Guidance on using Alberta Blue Cross Benefits.
• Compile statistics related to usage and costs of psychological services when requested.
• In the absence of the HR Administrative Assistant, provide support to the Executive Director in charge of HRD and the Director in charge of HR Legal Services and Counsel, when needed.

Qualifications:

• Expertise with Excel and proficiency in SAP, ARIBA, and Data Gathering would be considered an asset.