Word/Data Processing Clerk II - Promotion Process Administrative Clerk

This posting is for one (1) Full-time Temporary position ending January 16, 2027, with a possible extension.

The Edmonton Police Service requires an organized, detail-oriented, flexible individual to provide administrative support for the Leadership Development Branch, which includes the Promotion Section and Leadership Development Section.

Responsibilities will include:

• Providing confidential administrative support to the Inspector of the Leadership Development Branch, the Staff Sergeant of the Promotions Section, and the Manager of the Leadership Development Section.
• Supporting the effective and efficient administration of all stages of the promotion process, including coordinating schedules, resources, exams, group calendars, facilities, equipment, candidate communications, panel requirements, and daily correspondence.
• Preparing interview supporting materials, spaces, and required technology; attending interviews to accurately record minutes; and completing related correspondence and follow-up activities.
• Responding professionally and consistently to promotion process questions and general inquiries, maintaining the Promotions SharePoint communications site, and escalating process concerns or sensitive matters through the appropriate chain of command.
• Entering and maintaining accurate promotion process information in spreadsheets and other tracking systems, and preparing the information in a usable format for review and analysis.
• Managing calendars and coordinating meetings for the Inspector, Staff Sergeant, and Manager, including preparing agendas and supporting materials, recording and distributing minutes, tracking action items, and maintaining files and documents.
• Maintaining receipts and reconciling monthly purchasing card statements for the Inspector, Staff Sergeant, and Manager, including identifying and flagging items requiring review.
• Coordinating administrative requirements for leadership development programs and workshops, including participant registration, attendance, waitlists, joining instructions, scheduling, and program records.
• Supporting coaching and mentoring programs by coordinating intake processes, scheduling, participant-matching documentation, and record tracking.
• Preparing, assembling, packaging, and distributing participant learning materials, facilitator guides, handouts, name tents, certificates, and other course resources.
• Coordinating updates to leadership development materials under the direction of Organizational Development Consultants and maintaining an inventory of program materials and supplies.
• Supporting confidential Leadership 360 reviews by coordinating the collection, organization, and compilation of feedback information and assisting with the scheduling and administration of debrief sessions.
• Coordinating classrooms, meeting spaces, facilitators, guest speakers, catering, and technology requirements for leadership development programs, and providing on-site administrative support when required.
• Performing other related duties as required.