Facilities Manager (6-month contract)

Who you are:

We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Facilities Manager who will lead the Oakville Office Experience team and oversee the facilities, vendors, projects, and building operations that create a safe, efficient, and productive workplace. This role offers the opportunity to bring practical leadership and operational excellence to a high-impact headquarters environment while supporting a busy portfolio of projects. The initial six-month contract may be extended with the possibility of becoming permanent. If you love building strong teams, improving workplace operations, and are keen to join an industry leader — we would love to hear from you!

What you'll do:

As a Facilities Manager your key area of responsibility will be leading the day-to-day operation and continuous improvement of Geotab's Oakville headquarters. You will lead the Office Experience team, including food and beverage, reception, maintenance, and administrative staff; manage vendor relationships and service delivery; oversee building systems and scheduled maintenance; and coordinate construction, renovation, workplace design, and space-planning projects. You will manage operational budgets, service levels, safety and security protocols, emergency preparedness, business continuity, and communications about facility status and initiatives. You will work closely with Procurement, IT, Security, HR, Finance, contractors, and internal stakeholders to keep projects on track and ensure the workplace operates at a high standard.

To be successful in this role you will be a practical, accountable, and people-focused leader who can balance strategic planning with hands-on operational judgment. You will bring strong communication, mentoring, collaboration, and decision-making skills, along with the ability to manage competing priorities, budgets, vendors, incidents, and project milestones. This is an in-office role based at Oakville headquarters, with daily attendance expected and occasional after-hours work.

How you'll make an impact:

• Oversee daily operations of the large office facility, ensuring operational excellence standards including safety, security, and business continuity protocols.

• Schedule and oversee routine checks on HVAC, plumbing, electrical systems, food service equipment, EV chargers, and elevators.

• Negotiate contracts with service providers and ensure they meet Service Level Agreements.

• Oversee construction and renovation projects using landlord-preferred vendors.

• Ensure the facility meets local building codes, fire safety regulations, and OSHA or equivalent standards.

• Manage the operational budget for repairs, maintenance, supplies, capital projects, and utilities.

• Partner with cross-functional teams and prepare monthly reports regarding building energy consumption, maintenance costs, and project timelines.

What you'll bring to this role:

• Diploma or technical training in building operations, facilities management, or a related field.

• At least five years of experience in facilities management or a similar role.

• Five to eight years of progressive leadership experience in corporate management or related strategic roles.

• Experience managing facilities of 75,000 or more square feet.

• Knowledge of Ontario building code, fire code compliance, AODA, environmental and energy regulations, and workplace safety practices.

• Experience with workplace management systems, building automation technologies, vendor management, contract negotiation, project management, and budget oversight.

• Relevant certifications such as CFM, FMP, or RPA, plus health and safety certifications such as WHMIS, Joint Health and Safety, and First Aid.

Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees. This posting is for an existing vacancy. Why job seekers choose Geotab:

Flex working arrangements
Home office reimbursement program
Baby bonus & parental leave top up program
Online learning and networking opportunities
Electric vehicle purchase incentive program
Competitive medical and dental benefits
Retirement savings program

*The above are offered to full-time permanent employees only

How we work:
At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology! We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at [email protected]. By submitting a job application to Geotab Inc. or its affiliates and subsidiaries (collectively, "Geotab"), you acknowledge Geotab's collection, use and disclosure of your personal data in accordance with our Privacy Policy. Click here to read our Privacy Notice.