Finance Administrator

Billyard Insurance Group (BIG) is a leading force in the insurance industry, committed to attracting the best insurance professionals and equipping them with cutting-edge technology, tools, and unwavering support to thrive in today's dynamic insurance landscape. With a strong presence and continuous growth, we boast over 80 locations across Canada. Our dedication to excellence has earned us prestigious recognition, including being featured on Insurance Business Canada's esteemed Top Brokerages list for the past three years and securing a spot as one of Canada's Top Growing Companies in the renowned Globe and Mail's Report on Business. At Billyard Insurance Group, our mission is clear: to establish a nationally recognized insurance brokerage brand that empowers brokers and leads the digital insurance revolution. We're looking for a Finance Administrator to join our Finance & Accounting team. In this role, you'll support the day-to-day financial operations of our organization by performing full-cycle accounting functions, maintaining accurate financial records, supporting commissions, processing accounts payable and receivable, and assisting with reconciliations and audits.Success in this role requires exceptional attention to detail, strong analytical skills, and a commitment to accuracy and continuous improvement. If you're looking for an opportunity to grow your accounting career while making a meaningful impact in a dynamic, technology-driven organization, we'd love to hear from you.
What does the Finance Administrator do?As a Finance Administrator, you will:

• Perform full-cycle accounting functions, including processing financial transactions and maintaining accurate accounting records.
• Process accounts payable and accounts receivable transactions while ensuring accuracy and timeliness.
• Prepare and issue invoices, record incoming payments, and help maintain healthy cash flow.
• Assist with monthly commission preparation, analysis, and payments for branches and head office employees.
• Support bank reconciliations by matching transactions, identifying discrepancies, and assisting with issue resolution.
• Enter and reconcile financial data within accounting systems and Broker Management Systems.
• Monitor and respond to accounting inquiries and internal support tickets while meeting established service standards.
• Maintain accurate books and records while adhering to accounting principles, internal controls, and regulatory requirements.
• Assist in preparing audit working papers and supporting documentation for annual audits.
• Support broker code administration by coordinating with insurance carriers and internal stakeholders.
• Collaborate with Finance, Accounting, and cross-functional teams to support daily operations and organizational objectives.
• Contribute ideas that improve processes, increase efficiency, and strengthen financial operations.

Does this sound like you?You're someone who enjoys working with financial data and takes pride in producing accurate, high-quality work. You're organized, dependable, and able to manage multiple priorities while delivering exceptional internal customer service.
You'll be successful if you have:

• Strong knowledge of accounting principles and financial processes.
• Excellent analytical and problem-solving skills.
• Exceptional attention to detail and a high level of accuracy.
• Strong organizational and time management skills with the ability to meet deadlines.
• Experience working with accounting software, spreadsheets, and multiple technology platforms.
• The ability to communicate professionally with both internal and external stakeholders.
• A collaborative mindset and willingness to support team success.
• A continuous improvement mindset with a desire to identify opportunities for greater efficiency.
• High levels of integrity, professionalism, and accountability when handling confidential financial information.
• The adaptability to thrive in a fast-paced and evolving business environment.

Qualifications Required

• Two-year College diploma (or equivalent) in Accounting, Bookkeeping, Finance, or a related field.
• Minimum one (1) year of experience in finance, accounting, or bookkeeping.
• Strong computer skills with experience using accounting software (ERP systems) and Microsoft Excel.
• Ability to work across multiple software platforms and learn new technologies quickly.

Assets

• Previous experience working within the insurance industry.

What We Offer · People-focused company culture· Comprehensive benefits including medical, vision, dental, and Employee Assistance Program (EAP)· 3 weeks’ of paid vacation in the first year of employment; 4 weeks’ in year 2· Birthday day off· Hybrid work from home / in-office environment· Retirement savings programs, with company-matched RRSP contributions
Our Commitment to Diversity, Inclusion and Belonging Billyard Insurance Group is committed to building a transparent environment where everyone feels heard, welcomed, and included. We believe Diversity, Inclusion, and Belonging are fundamental in our vision to be the leading insurance platform in Canada. BIG is a proud, equal-opportunity workplace that is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.
Our Commitment to Accessibility Billyard Insurance Group is committed to developing an inclusive, barrier-free recruitment process and work environment. Should you require any accommodation, please inform us and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats or to report any accessibility problems, please contact us at [email protected] or 905.346.2190 ext. 10211.