Payroll & HR Coordinator

Who We AreFor the last 40 years, Source Office Furniture & Systems Ltd. has been offering the best value in high-quality office furniture throughout Canada. We pride ourselves in offering unsurpassed customer service and a collaborative team environment where every employee is a part of our success. We are a rapidly growing and dynamic company and are seeking enthusiastic and energetic individuals to join our team.We are seeking a Payroll and HR Coordinator candidate at our Burnaby, BC location to join our growing HR team! This is a full-time, permanent position and is 100% onsite.
About The RoleAs the Payroll and HR Coordinator, you will be responsible for the accurate and timely administration of payroll for a multi-provincial workforce of approximately 220 employees across Canada. You will also provide day-to-day HR support, including employee onboarding and offboarding, benefits administration, recruitment coordination, attendance tracking and reporting, and general HR administration.The ideal candidate is detail-oriented, highly organized, and committed to delivering exceptional service to employees and managers. You have strong payroll processing experience, excellent analytical skills, and the ability to manage confidential information with accuracy and professionalism.This is an excellent opportunity for someone who enjoys combining the precision of payroll administration with the variety and people-focused aspects of Human Resources in a collaborative and growing organization.
Why Join Source?· Join a growing Canadian company with a strong reputation and established brand · Work in a collaborative, supportive environment that values leadership and accountability
We Provide· Fun and positive work environment· Opportunity for professional growth· Salary Range: $55,000 -$60,000· 100% paid health and dental benefits plan after a successful 3-month probation, including a $250 Health Spending Account· Employee Assistance Program (EAP)· Employee discounts on our products
What You’ll DoPayroll Administration

• Process full-cycle semi-monthly payroll for approximately 220 employees across British Columbia, Alberta, Saskatchewan, Ontario, and Quebec.
• Review and validate employee timecards, attendance records, and payroll information to ensure accuracy.
• Maintain employee payroll records, including new hires, terminations, salary and position changes, and Records of Employment (ROEs).
• Ensure payroll complies with all applicable federal and provincial legislation.
• Prepare payroll reports, reconciliations, and analytics to support business and HR needs.
• Support year-end payroll activities, including T4 preparation, T2200 administration, earnings verification, and statutory reporting.
• Respond to payroll inquiries from employees and managers in a professional and timely manner.
• Prepare employment verification letters and other payroll-related documentation.
• Coordinate and track WorkSafeBC/WCB claims and related reporting.
• Maintain accurate payroll records and documentation within Humi and Payworks.

HR Administration

• Coordinate employee onboarding and offboarding, ensuring all documentation and system updates are completed accurately.
• Administer employee benefits, including enrollments, changes, terminations, premium reconciliations, Health Spending Accounts, and employee communications.
• Maintain employee records and HR documentation within the HRIS, ensuring data integrity and confidentiality.
• Track employee attendance, leaves, and other absences, producing regular reports and supporting attendance management initiatives.
• Assist with recruitment coordination, including posting vacancies, screening resumes, scheduling interviews, and supporting the hiring process.
• Provide employees with information regarding company policies, HR programs, and benefit plans.
• Assist with WorkSafe injury reporting, return-to-work coordination, and accommodation administration.
• Assist with wellness initiatives and employee engagement activities.
• Provide administrative support to the Human Resources team and participate in continuous improvement projects.

What You Bring· Minimum 3 years of experience in full-cycle payroll and HR administration. · PCP Certification (or working toward certification) is considered an asset. · Experience administering employee benefits and HRIS systems (Humi preferred). · Experience with Payworks or similar payroll software. · Strong understanding of Canadian payroll legislation and employment standards. · Experience processing payroll for salaried, hourly, commissioned, and vacation-accrual employees. · Advanced proficiency with Microsoft Excel, reporting, and data analysis. · Experience producing attendance, payroll, or HR reports is considered an asset.Skills & Attributes· Exceptional attention to detail and accuracy· Strong organizational and time-management skills· Ability to manage confidential information with discretion· Excellent communication and interpersonal skills· Strong problem-solving and analytical abilities· Self-motivated with the ability to work independently· Collaborative team player with a positive attitude· Able to prioritize effectively in a fast-paced environment
Job Type: Full-time, Permanent
Salary Range: $55,000 to $60,000 per year
Work Schedule: Monday to Friday, 8:30am to 5:00pm. This is a Canadian-based employment, and it is expected that all employees maintain legal entitlement to work in Canada. Applicants selected to move forward in the hiring process may be subject to background checks, including but not limited to criminal record, credit and/or reference checks.
Learn more about us at www.source.ca. Be part of Team Source now!
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