Project Manager, National Events – 2 year contract

Location: Hybrid (in-office preferred) – Waterloo, ON Office Reports to: HR (with regular interaction with the Executive Team) Department: Executive Team Travel: Domestic Travel required across Canada About the OrganizationThe New Apostolic Church of Canada (NACC) is a faith-based, non-profit organization dedicated to serving its communities across Canada and internationally. Through NAC Foreign Extension Inc. (NACF), the organization supports both domestic operations and global humanitarian initiatives.Position OverviewThe Project Manager, National Events is responsible for leading the planning, coordination, and execution of national and regional church events across Canada. This role provides centralized oversight of event initiatives, ensuring alignment across multiple functional areas including finance, audio/visual (AV), programming, music, communications, and volunteer coordination.The Project Manager will act as the primary point of coordination across departments, bringing structure, clarity, and accountability to complex, multi-stakeholder projects. This role is focused on ensuring that all event components are effectively planned, executed on time, and delivered within budget.Working closely with the Travel & Events Coordinator, who is responsible for logistics such as travel and accommodations, this role will focus on the overall project management, planning, and execution of events from concept through completion.The ideal candidate is a highly organized and proactive project leader with strong stakeholder management skills, the ability to manage multiple priorities, and experience working with both staff and volunteers. Key ResponsibilitiesEvent Planning & Project Management

• Lead the end-to-end planning and execution of national and regional church events across Canada
• Develop detailed project plans, timelines, and milestones for each event
• Ensure all project components are aligned, coordinated, and delivered on schedule
• Monitor progress and proactively identify and address risks or delays

Cross-Functional Coordination

• Act as the central point of coordination across multiple departments (finance, AV, programming, music, communications, and volunteer teams)
• Break down siloed workstreams and ensure alignment across all stakeholders
• Facilitate efficient communication and collaboration across teams
• Ensure appropriate participation in meetings, optimizing team members’ time and involvement

Leadership & Meeting Facilitation

• Chair and facilitate project meetings, ensuring clear agendas, action items, and follow-ups
• Assign tasks and track accountability across staff and volunteer teams
• Provide clear direction and coordination to support successful event delivery
• Support volunteer engagement, scheduling, and coordination

Budget & Vendor Coordination

• Develop and manage event budgets in collaboration with finance and leadership
• Monitor costs and ensure events are delivered within approved budgets
• Coordinate with vendors, venues, and service providers for event execution
• Support decision-making related to vendor selection, contracts, and service delivery

Event Execution & Oversight

• Oversee all aspects of event execution, ensuring a high-quality and well-coordinated experience
• Collaborate with the Travel & Events Coordinator on logistics including transportation, accommodations, and meals
• Ensure all event elements are delivered in accordance with plans and expectations
• Provide on-site leadership and coordination during events as required

Post-Event Evaluation & Continuous Improvement

• Lead post-event debriefs and evaluations
• Gather feedback from stakeholders and participants
• Identify opportunities for improvement and implement best practices for future events
• Maintain documentation, templates, and processes to support ongoing program development

QualificationsEducation & Experience

• Post-secondary education in Project Management, Event Management, Business Administration, or a related field
• Minimum 5 years of experience in project management, event management, or a similar role
• Demonstrated experience managing complex, multi-stakeholder projects
• Experience working with volunteers or within a non-profit or faith-based environment is an asset

Skills & Competencies

• Strong project management and organizational skills
• Experience with project management software
• Excellent communication and stakeholder management skills
• Ability to lead cross-functional teams without direct authority
• Strong problem-solving and decision-making abilities
• High level of initiative, accountability, and attention to detail
• Ability to manage multiple priorities in a fast-paced environment

Other Requirements

• Willingness to travel within Canada as required for event planning and execution
• Flexibility to work evenings and weekends based on event schedules and stakeholder availability
• Ability to coordinate across multiple time zones
• Commitment to the mission, values, and culture of the church community

Compensation & Benefits

• Estimated Salary Range: $75,000 – $100,000 annually
• Paid personal days
• Competitive vacation entitlement
• Hybrid work arrangement, with a preference for in-office presence.

Accessibility & AccommodationThe New Apostolic Church of Canada (NACC) is committed to providing an inclusive and accessible workplace in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).Accommodation is available upon request for candidates taking part in all aspects of the recruitment and selection process.
#ind1