Office Administrator

Career OpportunityAcro Commerce is looking for a full-time Office Admin to assist our swamped Controller. A kind-hearted individual who loves organization, and we mean LOVES organization, no task is too small or too large. You are a helper - always on the lookout for ways to help the office run more smoothly. Whether it's filling up coffee creamer or changing a lightbulb, you are there. You are the caregiver who assists the doctors and nurses of the Acro Commerce hospital. You enjoy and thrive within a high-pressure and time-sensitive role - positively approaching each unique day by busting out some proactive thinking.
You are the gatekeeper, the friendly face of the company. You are always ready and willing to lend a hand or help in any situation. Sometimes there are tasks that nobody wants to do, but you are willing and able to get things done without complaint. Not only that, but you make it look effortless. We need you to be our Donna from the TV show Suits. Your perception skills are high, allowing you to recognize needs and be on top of them before we even have to ask. You proactively get things started when you hear about anything that is happening in your domain. You endeavour to have all the answers or at least know where to start in finding them. Without you, we would fall apart.
As the successful candidate, here are some of the things you will be responsible for:

• Telephone coverage
• Reception of customers and walk-ins
• Handling repairs and maintenance for the office
• Sending out invoices and doing collections
• Processing of receivables and payables, including payroll
• Recording accounting transactions and reconciling accounts
• Preparing information returns
• Organizing and maintaining an electronic administration and financial filing system
• Creating and maintaining internal documents
• Assisting the Controller and HR Manager in documenting new processes
• Adapt to new responsibilities as the company and policies change

Some key skills you will need in this role:

• Excellent communication and relationship-building skills
• Accuracy, organization, problem-solving and detail orientation
• Ability to accept direction from multiple sources
• Excellent computer skills and an in-depth knowledge of Microsoft Word, Excel and Google Docs and Sheets
• A pleasant and professional attitude
• Bookkeeping experience
• Ability to type a minimum of 50 words per minute.
• If you are a successful candidate, you will be asked to submit the results of a typing test.
• All offers of employment with Acro Commerce are contingent upon the candidate having successfully completed a criminal background check.

Evidence of one or more of the following may tip the odds in your favor:

• Previous Office Administration experience
• A business administration diploma, certificate or degree
• Experience working with QuickBooks Online or Humi payroll
• Prior experience using AI and automations to gain efficiencies

Here are some things we pride ourselves on being able to offer our staff:

• Flex start times & Earned days off: Do you prefer to start at 8:00? Or 9:00? We'll work with you. Want every second Friday off? Well, we've got a program for that too!
• Free stuff: Our office HQ, located in Kelowna, has juice, pop, snacks and coffee; choose your pleasure and enjoy.
• SPARC Events: Sometimes we have a virtual happy hour, team building events (less corny than it sounds), competitions, or just a plain little reward for no reason. It’s a little spark in our usually normal days. Warning, we make you wear costumes. Often.
• Professional development: We might live and breathe software development, but we are also really passionate about our team's personal development, too. We love to learn and are always striving to be the best version of ourselves; whether it's training on the latest technology or learning how to become a better delegator, we will help you improve your skills and hit your goals.
• Culture: We’re a certain type of people. We’re all a little different and unique in our own way, but we seem to work well together. No one’s perfect, and we embrace that. We take our work seriously, but we don’t take ourselves too seriously. Check out our site to get to know us! Feel free to dissect what and how we do what we do.
• Salary range: We thoughtfully consider a wide range of factors when determining individual compensation. The expected salary range for this role for candidates residing in Canada is $40,000 - $60,000. Actual compensation for an individual may vary depending on skills, performance over time, qualifications, experience, and location.

All careers come with a 30-day no-questions-asked money-back guarantee. If you are in any way unsatisfied with your career, we will return you to the workforce at absolutely NO COST to you (minus shipping and handling).