Project Specialist

JOB DESCRIPTION
As a Project Specialist you will support Vendor Managed Inventory (VMI) operations and materials management initiatives. In this role, you will be a key contributor to ensuring material availability, inventory accuracy, and continuous improvement across assigned projects.
Working closely with production, engineering, planning, procurement, logistics, and external partners, you'll help align material management practices with production schedules and business priorities - directly supporting operational efficiency and program success.
RESPONSIBILITIES
Operational Support & Issue Management

• Serve as the primary point of contact for daily operational inquiries related to assigned projects
• Support the implementation of new VMI locations, including part suitability, shelving/bin selection, and planogram development
• Manage VMI part addition and removal requests

Inventory Management & Analysis

• Monitor VMI inventory levels to minimize stock-outs and excess inventory
• Perform regular analysis of stock levels and proactively address inventory risk
• Forecast demand and recommend adjustments to min/max inventory levels
• Act as an internal subject matter expert on the SecuraStock inventory portal

Reporting & Insights

• Generate and analyze reports on inventory status, material usage, and forecasts
• Prepare and deliver weekly and monthly reports for internal and external stakeholders
• Identify trends and provide actionable insights to improve program performance

Process Improvement

• Identify opportunities to improve processes, reduce waste, and enhance operational efficiency
• Participate in continuous improvement initiatives and support implementation of new workflows or systems
• Assist with the development and maintenance of program documentation (SOPs, work instructions, process maps)

Collaboration & Communication

• Collaborate with cross-functional teams to ensure material availability aligns with production needs
• Communicate risks, shortages, or delays clearly and effectively to stakeholders and leadership

QUALIFICATIONS

• Bachelor's degree in a related discipline (e.g., Business, Supply Chain, Finance, Engineering)
• 3-5 years of experience in warehouse, distribution, supply chain, or inventory management
• Experience in complex industrial or manufacturing environments preferred
• Defence industry experience considered an asset

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).
Please note this position requires a full-time, in-office presence.
ABOUT US
Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.
ABOUT THE TEAM
Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.
By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.
At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.
We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.